Paralegal/Judicial Executive Assistant Ii - Kansas Supreme Court

Position number: K0244403

Location of Employment: Kansas Supreme Court, Kansas Judicial Center, Topeka KS 66612

Salary and Benefits: Paralegal - Judicial Executive Assistant II, grade 33, $49,315 annually

Kansas Judicial Branch Benefits

Job Duties: This position performs highly confidential and complex paralegal and administrative work. Work involves performing paralegal, administrative, and clerical duties for the General Counsel to the Chief Justice and the Special Counsel to the Chief Justice. This position requires considerable legal knowledge, initiative, discretion, and judgment in making decisions in a variety of areas. Work is reviewed by observation, conferences, and results achieved.

Examples of Work Performed

• Screens and refers callers including answering various inquiries personally if possible and provides information on the office’s services and functions.
• Acts as representative of the assigned organizational area with public and private agencies, professional persons, and other officials; transmits and interprets leader’s decisions and views.
• Surveys, develops, and implements procedures for expediting the flow of work in assigned area.
• Reviews mail and distributes to proper individuals indicating importance; follows up on its disposition.
• Assists with organizing and administering file management system.
• Schedules meetings and appointments, maintains calendars, and makes travel arrangements for assigned staff.
• Makes administrative decisions within the policy framework as established by the General Counsel to the Chief Justice and the Special Counsel to the Chief Justice.
• Keeps informed of new rules, regulations, and legislation pertinent to assigned organizational area.
• Handles legal correspondence with guidance from General Counsel and Special Counsel.
• Displays a high level of effort and commitment to performing work; creates and maintains a strong team orientation; operates effectively within the organizational structure; and demonstrates trustworthiness and responsible behavior.
• Collects and organizes data required for staff speaking engagements and appointments.
• Handles questions, complaints, and problems regarding procedures and functions.
• Drafts, edits, and finalizes a variety of correspondence, legal material, memoranda, legislative testimony, and other documents.
• Provides support to the Office of Special Counsel concerning legislative committees including budget and substantive work.

Required Education and Experience: A bachelor's degree or at least five years of experience as a legal administrative assistant, paralegal, or related experience highly preferred. Graduation from focused paralegal course work may be sufficient for the experience preference.

Knowledge, Skills, And Abilities

• Excellent command of proper English, spelling, punctuation, and legal terms.
• A thorough, working knowledge of office procedures and administrative skills gained through formal coursework or work experience.
• Ability to maintain administrative, fiscal, and general office records, and to prepare reports and answer questions pertinent to those records.
• Knowledge of administrative rules, procedures, and functions.
• Ability to function well in a high-paced and at time stressful environment.
• Knowledge of administrative practices and procedures.
• Excellent interpersonal skills.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Ability to compose correspondence on relatively complex matters and to perform difficult office management assignments without referral to a supervisor.
• A thorough, working knowledge of legal terminology and functions performed in a law office gained through courses in paralegal training or work experience.
• Ability to make moderately complex decisions in accordance with established policies and procedures.
• Ability to establish and maintain effective relationships with judicial branch officers and staff.
• Demonstrated strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Knowledge of common office practices, procedures, systems, and equipment.
• Demonstrated proficiency with Microsoft Office Suite or related software.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent verbal communication skills.

Application deadline: open until filled.

The Americans with Disability Act ensures your right to reasonable accommodations during the employment process. A request for an accommodation will not affect your opportunity for employment with the Judicial Branch. It is your responsibility to make your needs known to the Judicial Branch at . TDD users may call through the Kansas Relay Center at 800-766-3777 or 711.

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