Operations Manager Jobs

elliestyled is a modern luxe lifestyling brand specializing in event planning and styling. Based in Highland Park, IL servicing the North Shore and Chicagoland area. The elliestyled team excels at creating on-trend yet approachable weddings, home gatherings, birthdays, and intimate dinner parties. elliestyled provides many offerings including event planning, event rentals, party packages, workshops, and styling services. elliestyled recently opened an event venue Atelier by elliestyled in downtown Highland Park.

$25 / hour 40 hours / week

50% health benefits paid after 3 months

Mileage reimbursement

Cell phone stipend

Operations/Office Manager

• Manage inquiries from new/potential clients
• Business cards, flyers, etc
• Ensure the team is aware of dates and locations by keeping up-to-date office calendar
• Financials
• Update Honeybook/Goodshuffle/etc with client projects
• Tours
• Pay rent, utilities
• Lake Forest
• New Client Inquiries
• Primary contact for communication with clients
• Inquiries
• Complete operational requirements by scheduling and assigning assistants; following up on work results. Allocate tasks and assignments to assistants
• Coordinate schedules, appointments, and bookings
• Honeybook
• FB messenger/Instagram DM
• Assist in the onboarding process for new hires
• Assistants
• Update Honeybook/Goodshuffle/etc with client payments
• Inventory
• Update project timelines and event calendar
• Ensure insurance coverage for each location/event
• Maintain office staff by recruiting, selecting, orienting, and training employees.
• Calls/texts Ellie received
• Organize and schedule meetings and appointments
• Other duties as needed
• Manage client rentals
• Returns, refunds
• Confirm client expenses
• Website
• Ask designers for confirmation/project information
• Manage supplies at 1900 Sheridan
• Provide job descriptions for each role
• Interview new assistants, new office personnel, as needed
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Forward to proper designer/Ellie
• Office Management
• Ensure taxes are paid timely
• AP/AR
• Maintain office spreadsheets
• Inventory project (photographer, inventory list, etc)
• Resale forms
• Manage inventory
• Create spreadsheets to monitor costs, pricing, and sales
• Highland Park
• Honeybook/Goodshuffle/etc
• Set-up vendor accounts
• Reply to emailed inquiries
• Site visits, etc
• Manage various on-going projects
• Organize office operations and procedures, primary on new client correspondence, designing filing systems, review and approve supply requisitions.
• Maintain business licensure
• Bookings
• Work up client proposals and invoicing
• Prepare bills for payment
• In-house event manager
• Create online accounts
• Confirm proper item(s) received
• Invoicing, scheduling, compiling, delivering
• Help define pricing for pop-up markets
• Purchasing/Returns
• Organize orientation and training of new staff members