Officer Manager Jobs

CloverLeaf Animal Welfare Systems, a successful international startup with lots of opportunities for advancement, is seeking a highly organized and responsible individual to join us in reaching the next level. Our ideal candidate should be bilingual (English/Spanish) and versatile with a wide range of skills and capabilities from past experience and personality strengths. This would include overseeing our administrative operations, file and database organization, creation, and management, scheduling of team members and clients, client support, and bookkeeping assistance, among other tasks. Our work is, by nature, constantly evolving and requires flexibility and initiative, thus the ideal candidate would possess these qualities as well.

Responsibilities

• You will organize primarily digital files, provide research and cross-referencing, fact checking, review bills and accounts payable, field calls and emails, respond to client questions, schedule appointments and audits, manage the process of payroll and expense reports, ensure we have required materials on hand, and perform bookkeeping daily to maintain and track income/expense accounts for profit and loss.
• Your primary goal is to provide gatekeeping, assistance, create and maintain systems that currently are used and will be adopted in the future to keep the company running smoothly pertaining to all administrative and customer, client and staff necessities.
• Office Manager Duties and Responsibilities - but not limited to:

- Work closely with CloverLeaf management, employees, customers, and contractors

- Assist as needed with scheduling, work orders and administrative correspondence.

- Liaison between clients and CloverLeaf management

- Schedule meetings and appointments; provide reminders to the team when important events are upcoming.

- Plan and/or assist with in-house or off-site activities such as conferences, training, meetings, etc.

- Work directly with our Customer Success Manager to ensure client satisfaction with our services.

Qualifications

• Proficient current computer skills
• Excellent communication and organizational skills and time management.
• Regular working knowledge of QuickBooks online version
• Knowledge of scheduling software and other software designed to streamline administrative operations
• Microsoft Excel and Access - tracking, maintaining, and creating.
• Self-starter, quick learner, responsible, dependable, organized, versatile and tech savvy individual with a desire to grow and learn.
• Spanish/English bilingual preferred
• Basic knowledge of accounting and the necessary day-to-day operations to be performed with bookkeeping.
• This person will have a minimum of 3 years’ experience in a similar capacity.

We look forward to you joining our team!