And Duties
Are you currently looking for an entry level position in a highly regarded department? Do you have the desire to gain insight, knowledge, and experience that may be applied in future promotional opportunities? If so, then this might be the position for you. The Department of Justice, Legal Support Operations- Business Services Unit is currently seeking well-rounded, friendly individuals to fill our Office Technician (Typing) position.
The incumbent would provide support to various Business Services functions on a rotational basis throughout the unit, such as managing collection advice, revolving
fund, parking, transit and payroll. Rotational duties include answering incoming calls in our main reception area, providing information on state government agency services and programs and greeting and directing staff and visitors. Independently and in conjunction with the Office of Human Resources, preparing explanations for legal and administrative staff about benefits, leave administration and payroll-time off policies. Monitoring email resource accounts for fax communication, supply and maintenance requests, following up on status, responding and notifying employees when supply requests are ready. Maintaining stock in supply room, assisting in ordering supplies and with surveyed items. Preparing documentation for purchases for the office, maintaining record of supplies and equipment and reviewing and approving accuracy of purchasing goods and services. Providing assistance with invoices for all orders, including but not limited to furniture, contracts in place and other CalCard related purchases. Providing back-up assistance with moves, modular service requests, telecommunications, distribution of ergonomic equipment, and other related duties. May be assigned other duties or assigned to provide back-up support to Office Technicians in other Legal Support Units, as necessary.
Click on the following link to complete the optional California Department of Justice Recruitment Survey: https://www.surveymonkey.com/r/P7X675V
You will find additional information about the job in the
Duty Statement .
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
- OFFICE TECHNICIAN (TYPING)
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Job Code #:
JC-380544
Position #(s):
420-032-1139-008
Working Title
Office Technician (Typing)
Classification
OFFICE TECHNICIAN (TYPING)
$3,369.00 - $4,217.00 A
# of Positions:
1
Work Location:
Alameda County
Job Type
Permanent, Full Time
Work Shift
8:00 am - 5:00 pm
Work Week
Monday - Friday
Department Information
- For more information about the Department please visit the Attorney General's website at www.oa g.ca.gov
- Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
- This position is located in the Division of Operations-Business Services Unit, Oakland.
Special Requirements
- The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
- Clearly indicate the Job Control Code (JC-380544) and the title of this position in the "Examination or Job Title (s) For Which You Are Applying" section located on the first page of your State Application.
- A fingerprint check will be required.
Satement Of Qualifications Instructions
Statement of Qualification (SOQ) - The SOQ serves as documentation of the candidate's ability to present information clearly and concisely in writing. Include your name and the job control number in the upper right-hand corner. The SOQ must be singled spaced, sized 12 pt. Arial font, and no more than 2 pages. All items from 1-4 must be answered in the exact numerical order as listed. Each of the 4 prompts should be clearly numbered and appear in bold as headers with document. Describe your back ground, experience, education and/or training that makes you the best candidate for this position. Describe your interpersonal skills and ability to relate effectively at all staff levels Describe a difficult work situation that you have had to overcome. How did you handle it and what was the outcome? Describe your experience in proving quality customer service.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/20/2023
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
If You Choose To Not Apply Electronically, a Hard Copy Application Package May Be Submitted Through An Alternative Method Listed Below
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn: Danielle Hendricks
1300 I Street, Suite 820
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Danielle Hendricks
1300 I Street, Suite 820
Sacramento , CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
Required
Applicants who do not submit the required items timely may not be considered for this job
The following items are required to be submitted with your application.
- Resume is required and must be included.
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Statement of Qualifications - Please see Statement of Qualifications Instructions under Special Requirements
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
The position involves independence of action, initiative, analysis, knowledge of department policies and a thorough knowledge of complex office/administrative practices.
The desired incumbent will effectively and efficiently carry out assigned tasks independently or with minimal supervision, work well under pressure and meet deadlines;
exercise good judgment, strong communication skills, good organizational skills, and work in a team environment; demonstrate good telephone ethics, tact, diplomacy,
discretion with confidential and sensitive situations, reliable, and maintains good attendance.
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact
Danielle Hendricks
(916) 838-4905
[email protected]
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact
EEO Officer
(916) 210-7580
[email protected]
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Office Technician (typing) Examination Link
In order to obtain list eligibiltiy and qualify for the OT(T) position, if you have not done so already, please take the online exam at the following link:
https://www.jobs.ca.gov/CalHrPublic/Exams/Bulletin.aspx?xamCD=4PB2402
Additional Application Filing Information
Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery
prior to the final filing date.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: 7/20/2023
