Office & Team Coordinator - Nh

Jordan Park provides comprehensive investment and financial advice to a targeted community of individuals, families, and institutions. Our clients have made extraordinary contributions to business, philanthropy, government, and society. We are empathetic problem solvers with depth and diversity of experience. We embrace complexity, shoulder problems, and navigate challenges to empower clients to achieve their optimal outcomes. Our mission is to enhance lives and legacies.

Office & Team Coordinator | Portsmouth, NH

We are looking for an exceptional Office & Team Coordinator in our New Hampshire office to support the growth of our firm. With offices located in San Francisco, New York, and New Hampshire, this is an opportunity to work alongside a team that is united by a passion for service, strong sense of integrity, and desire to have a positive impact in the world. We are empathetic problem solvers and subject matter experts, committed to serving clients at the highest level of trust and partnership. Our hallmarks of responsiveness, availability, dependability, and competency are our highest priorities.

Your Role

Office Coordinator

• Assist with the management of the outdoor decks available to the offices, including furniture and appliances, utilities, winter storage, cleaning, etc.
• Drive various project-based initiatives, including the creation and maintenance of office operational procedures
• Assistance with office supplies ordering and replenishments, as needed, including pantries, office supplies, furniture, etc.
• Own the relationship with building management and NH employees to ensure the ongoing operations of the offices, including ensuring the HVAC, lighting, power, water supply, appliances, carbonation, fire safety, door access, parking garage, etc., are all available daily
• Manage the NH-based programs, including access badges (for employees, visitors, subtenants, and vendors), security alarms and cameras, parking, garage fobs, emergency preparedness, training, etc.
• Onboard and maintain any vendor relationships for the office, including but not limited to vendors for office cleaning, furniture (purchase, delivery, and repair), utilities maintenance and repair, shredding, technology, etc.
• Assistance with subtenant relations and communications, and the subletting of available space including showing available space, overseeing buildout and any move in/out of the space

Team Coordinator

• Coordinate activities between internal teams
• Timely processing of expense reimbursements for various team members
• Take initiative in moving appointments and maximize use of time and schedule
• Establish good relationships with team members across all offices
• Heavy calendaring; maintain calendars: add, cancel or make changes to meetings in individual and team calendars
• Support the execution of key projects and other special projects, as assigned
• Resolve meeting conflicts for internal team members and business partners
• Act as a back up to the other administrative support team as needed

About You

• Are able to multitask and prioritize needs
• Don't get flustered easily
• Are self-directed and able to work without a lot of supervision
• Love taking on challenges and finding creative solutions
• Are discreet in handling sensitive and confidential information
• Are highly detail-oriented, accurate and self-motivated
• Genuinely like helping people
• Work well both independently and as part of a team
• Have a strong work ethic and ability to work well with other team members
• Are energetic and eager to tackle new projects and ideas
• Are comfortable in a fast-paced environment with multiple tasks and projects at hand
• Enjoy solving problems
• Don't know the answer, you'll dig until you find it
• Have a positive attitude
• Have excellent time management and strong organizational skills
• Can communicate effectively with a broad range of stakeholders

Requirements And Qualifications

• High standard of personal presentation, approachable, and demonstrates flexibility
• Experience in an office environment is a plus, but not required
• Able to handle multiple tasks/meet deadlines and work in a fast-paced environment
• Proficient computer skills, including Microsoft Office Suite
• Detail oriented with strong organizational, and time management skills
• Desire to be on a team, work together to achieve goals and continuously improve the process
• Ability to handle confidential information and build trust with the team
• Bachelor's degree preferred
• Superior service orientation with strong follow-up skills (verbal and written)

Compensation & Benefits

Compensation at Jordan Park includes a base salary, discretionary year-end bonus, benefits, and other perks. We apply a total reward philosophy when determining compensation terms.

Our benefits package includes:

• Commuter benefits program (pre-paid tax dollars towards your commute)
• Annual Professional Development and Mindfulness Stipend
• For information about our privacy practices, including disclosures for California residents, please see our Privacy Notice
• Jordan Park is an SEC-registered investment adviser (RIA).
• Generous paid time off
• Medical, dental & vision insurance – 100% of premium covered for employees
• Fitness Reimbursement
• 401k participation with employer contribution
• Jordan Park is always seeking great talent. We are proud to be an equal opportunity employer, and we consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability. We comply with the San Francisco Fair Chance Ordinance and will consider for employment qualified applicants with arrest and conviction records.
• We are empathetic problem solvers and subject matter experts, committed to serving clients at the highest level of trust and partnership. Our hallmarks of responsiveness, availability, dependability, and competency are our highest priorities.