Office Specialist 1 Jobs

General Description

POSTING TYPE: Part-time

DEPARTMENTS: Employment & Economic Assistance (EEA)

HOURS: 15-25hrs/week (negotiable)

HIRING RANGE: $17.80 to $20.03/hourly (103 Grade)

LOCATION: Northern Service Center in West Saint Paul

UNION: AFSCME 306

CLOSE DATE: 4:30 p.m. on 5/31/2023

This position will provide a variety of office services.

Minimum Qualifications

NEED TO HAVE:

• One year of office support experience
• One year of specialized/technical office support training OR
• High school graduate or equivalent (G.E.D.) AND

Nice To Have

• The ability to type up to a minimum of 30 words per minute
• Two years of office support experience

Duties & Responsibilities

Duties & Responsibilities

These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

• Assists with outgoing bulk mailings including copying, printing, folding, and stuffing envelopes.
• Utilize Electronic Data Management system by scanning, indexing, reviewing, and distributing documents.
• Prepares documents for scanning including organizing, removing staples/paperclips, adding pages to 8 x 11 paper to load correctly into scanner, etc.
• Provides office support to a unit, department, division, committee, etc.
• Performs record management by maintaining department files by preparing, organizing, and purging, following retention & destruction schedules.
• Other duties as assigned.
• Provides packet support including photocopying documents, organizing documents, and compiling documents to create packets.
• Assists/provides input to develop internal work methods and establish new procedures.
• Processes & prepares incoming and outgoing mail, including delivering and gathering mail to and from other departments, photocopies, faxes & distributes documents.

ESSENTIAL DUTIES: 1-8

Knowledge, Skills & Abilities And Work Environment

DEMONSTRATES AT START OF EMPLOYMENT

• Ability to handle multiple tasks and adapt to frequently changing work priorities and demands.
• Ability to work effectively with the public, department, and County associates in a professional manner.
• Knowledge of English, grammar, punctuation, and spelling.
• Ability to organize work efficiently and effectively.

DEMONSTRATES AFTER 6 MONTHS OF EMPLOYMENT

• Ability to operate phone or switchboard systems.
• Effective communication, both verbal and written skills.
• Knowledge of general office procedures, practices, and equipment.
• Ability to operate a multifunction printer, personal computer equipment, and software including Microsoft Office.

WORK ENVIRONMENT: Work is performed within a County office building. Travel is required for some positions. Sedentary or light physical requirements including lifting requirement of up to 20 pounds on an occasional basis. Frequent wrist and finger manipulation may occur due to high concentration of filing, calculating or computer work. Equipment used may include, but is not limited to computer, printer, scanner, calculator, telephone, copy and fax machine, mail meter machine, small automatic office equipment, and stepladder.

SELECTION PROCESS: The examination/selection process for this classification will consist of a rating of your training and experience from the application materials submitted. The top scoring candidates will be forwarded to the hiring department for further consideration.