Office & Ops Manager Jobs

Come, Grow with Assured Allies!

This is an exciting opportunity to become a critical member of our team working to make successful aging possible for older adults. If you have a positive ”can-do” attitude, you’re empathetic, energetic and willing to roll up your sleeves and get things done, we would love to meet you!

We are seeking an experienced Office Manager / Operation and Administrative manager.

The position is located in Needham (Boston) MA.

Hybrid work model (minimum 3 days in office and ability to be flexible on a need basis)

To the qualified candidate, we offer a salary based on experience, plus equity, medical, dental, vision, 401K, PTO.

Responsibilities:

Managing all operational and administrative aspects of the US office including end-to-end ownership on the following:

• Owning office administration, operations and finances including ordering office supplies, equipment and gifts (holidays, B-Days, special occasions, etc).
• Manage expenses, approving reimbursements for employees and keeping track of office expenses - working closely with our controller..
• Collaborate with the HR team on the execution of the annual welfare program and office budget.
• Assist with on-boarding new hires: Coordinate orientation and training sessions, team welcome lunches, purchase supplies to ease their work-from-home environment, etc.
• Managing the office facility.
• Support all company activities: including happy hours, team lunches, lectures, workshops, volunteering opportunities etc.
• Manage relationships with external vendors and 3rd parties
• Keep track of credit card expenses, updating and adjusting as needed.
• Coordinating job interviews for hiring managers.
• Managing the calendars of the US leaders, including support in coordinating business trips, professional conferences, etc.

Requirements:

• Enjoy a fast pace - you’ve worked in dynamic environments and you are a go getter.
• You know how to have fun! We take joy in tackling the challenges, and creating a unique culture.
• Strong communication skills; written, verbal, and interpersonal.
• Attention to details and happy to use collaboration tech tools
• Proficiency with Microsoft Office and G-Suite
• Proven ability to juggle and multi-task, while maintaining a positive attitude and customer centric mindset.
• Excellent time management skills and ability to prioritize tasks.
• Minimum of 5 years experience as an Office Manager/Administrative Assistant.

Assured Allies is proud to be an Equal Opportunity Employer and considers applicants for employment regardless of race, ethnicity, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, childbirth and breastfeeding, age, citizenship, military or veteran status, or any other class protected by applicable federal, state, and local laws.

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