Office Manager - Mountain View Office

Purpose

The office manager that will set a positive, welcoming tone for colleagues and clients throughout the entire office. They will play a critical role in maintaining an organized and engaging work environment that supports the needs of all staff. This position will work with the business unit leader to manage general office operations and procedures including functioning of the facility and coordinating office events.

Representative Tasks and Responsibilities

Management of Office Operations

• Maintain office supplies and equipment inventory.
• Ensure facilities are clean, organized, and safe for employees and visitors.
• Implement office Occupational Health, Safety, and Security plans (ergonomics, emergency response, etc.).
• Manage incoming and outgoing mail and packages.
• Maintain office and event calendars.
• Manage annual office management budget in coordination with SF Office Manager.
• Assist HR with onboarding new employees (workspace, welcoming, etc.).
• Work with IT to ensure equipment needs are met (computers, printers, network, phones, etc.).
• Provide concierge services for clients and visitors.
• Manage vendor selection and relationship management.
• Manage and coordinate event planning and logistics.

Facilities Coordination with Building Ownership

• Resolve complaints, problems and requests from tenants.
• Monitor building maintenance budget.
• Contract service contractors as needed to maintain, repair or improve the property.
• Oversee security, fire prevention and other safety systems.
• Maintain building security and card access system.
• Assist with emergency response and evacuations.
• Oversee contractors and inspect completed work.
• Maintain tenant records.
• Handle site and building maintenance issues.

Qualifications

To perform job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Associates degree required; bachelor’s degree preferred.

Specialized Knowledge and Skills

• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent interpersonal and negotiation skills.
• Excellent verbal and written communication skills.
• Proficient with MS Office

Experience

• Hospitality and event coordination experience a plus.
• 2-4 years professional experience in office, facilities, and project management.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands

While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance, stoop, kneel crouch, or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work environment

This employee generally performs this work in an office environment. The noise conditions are usually minimal to moderate.

Benefits:

The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, 10 Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Pet Insurance, Employee Assistance Program

Disclaimer: The salary and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

EEO Statement: BCCI is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

The salary range for this position is $60,000 - $75,000.