Office Manager Jobs

Description:
Kennebec Valley Community Action Program (KVCAP), which seeks to strengthen individuals, families and communities through direct services and community collaborations that create solutions to poverty, is hiring a full-time Office Manager in the Social Services Department. The Office Manager oversees compliance activities, data/tracking systems, and provides clerical support to staff within Social Services. This position also assists in grant preparation, and budget development/fiscal monitoring.
Responsibilities

• Orders and maintains inventory of office supplies and processes other orders as requested.
• Provides daily clerical support and serves as receptionist to Social Services. Maintains photocopier and other office equipment for the Waterville Social Services office.
• Assists in development of marketing materials and information for training/meetings, presentations and special events insuring they are presented in a professional manner.
• Provides technical assistance to staff on information systems and data collection, which may include acting as liaison with staff or KVCAP's IT Dept.
• Assists with Social Services grant and budget preparation/monitoring, including coordinating grant applications, tracking, and reporting of information; managing report mechanisms; and ensuring compliance with grants/contracts in a timely and accurate manner.
• Follows Department procedure for entering, tracking, and communicating with the team about families referred to Maine Families.
• Maintains petty cash fund and prepares deposits weekly. Acts as liaison with the Finance Department on such matters as processing invoices. Processes invoices in a timely, accurate manner, maintains expense tracking, and is responsible for preparing contract billing, as required.
• Serves on related work groups and committees as assigned.

Requirements:

• Experience in home visiting or similar social service programs, to include some level of experience in compliance assurance preferred.
• Associates degree and two to three years related office experience or 4 years of experience in lieu of a degree.

Benefits

• 13 Paid Holidays (including Juneteenth and Indigenous People's Day)
• Generous Paid Time Off program that starts at 4 weeks per year
• Employer-sponsored retirement plan that includes an employer contribution and an employer match
• Additional stipend through September 2023
• 100% employer-paid short-term disability insurance
• Professional growth and development opportunities
• Low cost health, dental, vision, life and long-term disability insurance options
• Mileage Reimbursement
• Annual CSA program that delivers a weekly box of food from local farms to all participating employees for 20+ weeks per year