Office Manager Jobs

Empatica

Empatica is a full-stack digital healthcare company and a pioneer in digital biomarker development and continuous patient monitoring driven by AI. Our platform consists of medical-grade smartwatches, software, and physiological and behavioural digital biomarkers. Together they enable the continuous remote monitoring of human health across a range of conditions, through clinical-quality digital measurements.

If you are looking to join a fast-paced growth environment and do meaningful work that can make a true impact in the world, then keep reading.

About The Role

As Office Manager you will be involved in:

• Responsible for ordering office supplies, including stationery and weekly snacks
• UPS
• Warehouse management and inventory
• Overseeing material shipments for events
• Organization of our office operations and procedures, including the collection of mail outside the office
• Management of vendors, service providers, office equipment, and office leases
• Establish a system for organizing and managing paperwork, supplies, and equipment
• Collaborate with the Milan, Italy HQ Office Management and People & Culture teams to revise and enforce company policies related to employees and office operations, oversee the onboarding process for new hires, and execute strategies to build and maintain Empatica's culture
• Assist in logistics activities
• Supporting the setup and breakdown of events held in the Boston area, potentially including weekends or events located within driving distance
• Work together with the building manager on concerns pertaining to the office and make sure that the office meets all necessary standards
• Assist in carrying out any renovations or alterations necessary for the office
• Address employees’ queries regarding office management topics (e.g. stationery, hardware, and travel arrangements)
• Plan in-house or off-site activities, like visitors, parties, celebrations, and conferences
• Shipments from the office (when needed)
• Oversee institutional email accounts and support accounting activities
• Monitoring marketing inventory
• Assist in marketing activities, including:
• Return check
• Manage meeting schedules and appointments within the office

Requirements

You are the ideal person for this job if you:

• Have resilience a get-things-done attitude and an innate desire to do a great work
• Are comfortable with new online tools and databases
• Are able to remain focused under pressure and work under tight deadlines with a “Startup attitude”
• Have a minimum of 2-3 years of work experience in a relevant Administrative, Team Support, or Office Management role
• Have a passion for Empatica’s products and mission
• Have organizational skills and high attention to detail
• Have great people skills
• Have strong desire to grow and learn
• Have the ability to maintain confidentiality

Life at Empatica

You will join a fast-growing, international, and diverse team of 120+ talented people who care passionately about what we do and the difference we are making in the world. You’ll get the opportunity to work directly with colleagues across all levels of the organization, no matter their seniority, and learn from the people that built the business and our products.

If you jump on board, we can guarantee it won't be an easy ride, but it will be one of the most rewarding experiences in your career, one that will allow you to learn a lot, have true ownership of your work, and test your whole skillset on multiple projects which are helping thousands of people worldwide.

Read our blog post and find out some reasons why we love working at Empatica.

Inclusion & Diversity

At Empatica we embrace diversity and inclusion. We have colleagues from 30 different countries, while over 50% of our team is women (double the tech average!). We believe this makes Empatica a more exciting and stimulating place to work, and brings different points of view to the table while fostering a spirit of communication, collaboration, and care, where everyone’s opinion and thoughts matter.

Benefits

• 🏖️ We have offices in Milan City Center and Downtown Boston. And every summer, we hold an amazing beach retreat in Sardinia, Italy
• 😌 Membership for mental health and wellness platforms
• 🕰️ Flexible working hours
• 🤓 Free Kindle and books
• 🏥 Health Insurance
• 🧠 Multiple opportunities to be challenged and step up your career in a fast-growth company in one of the hottest areas of tech
• 🏋️♀️ Gympass membership with access to gyms, online classes, personal training sessions, and nutrition plans
• 👀 Much more…
• 💰 Competitive salary
• 📈 Employee stock options - we want everyone who joins us to own part of the company and our success
• 🥗 Free healthy lunch every day