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Office Assistant For Writing Program

Company

Rutgers University
Address , New Brunswick, 08901, Nj
Employment type OTHER
Salary
Expires 2023-06-26
Posted at 1 year ago
Job Description

Position Details

Position Information

Recruitment/Posting Title
Office Assistant for Writing Program

Posting Number
23TM0087

Department
SAS - English Writing Program

Overview
The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.
Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.
The School of Arts and Sciences promotes anti-racist, inclusive, equity enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.

Posting Summary
Rutgers, The State University of New Jersey, is seeking an Office Assistant for the English Writing Program’s Writing Centers. This position will play a crucial role in key administrative work of the Writing Program.
Among the key duties of this position are the following:
  • Performs data entry for placements, grade data analysis, and any other requests.
  • Acts as work study liaison.
  • Performs professional work that requires knowledge of general administrative/office support practices and the basic application and use of concepts, theories, and terminology of unit administration.
  • Performs secretarial responsibilities to support students, staff and faculty as well as other administrative tasks as needed by the department.
  • Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Office Assistant in the achievement of unit goals.
  • Provides scheduling support.

Position Status
Part Time

Hours Per Week
19.5

Daily Work Shift
Rotating

Work Arrangement
This position requires a fully on-site work arrangement.

FLSA
Nonexempt

Position Salary
$19.00 - $23.00 per hour

Payroll Designation
PeopleSoft

Terms of Appointment
Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience
  • Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
  • Up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.

Certifications/Licenses

Preferred Qualifications
  • Google Drive, Joomla, Access and Sakai is preferred.

Required Knowledge, Skills, and Abilities
  • Must have excellent interpersonal, organizational, problem solving, verbal and writing skills.
  • Demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, and/or report writing.
  • Must be able to meet deadlines and have strong attention to detail.
  • Proficiency in Microsoft Suite.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Open Date
02/16/2023

Posting Close Date
05/10/2023

Open Until Filled
No

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
Rutgers University - New Brunswick

City
New Brunswick

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.