Office Administrator Jobs

WHO WE ARE:

At HealthTrust, we believe that healthcare isn't defined by the four walls in which it's practiced. It's defined by its people. We pride ourselves on creating opportunities which expand skill sets, broaden career horizons, provide economic stability, and cultivate personal growth.

HealthTrust Workforce Solutions is a wholly-owned subsidiary of HCA Healthcare and a preferred partner to thousands of top-performing hospitals. We are the Healthcare industry's largest managed services provider and a top ten largest healthcare staffing company, we put more than 28,000 professionals to work each year.

WHAT WE OFFER:

• On-Site Gym
• Comprehensive Training
• Tuition Assistance
• Generous PTO and Paid Holidays
• Competitive Pay
• Medical, Dental, Vision, And 401(K) Matching
• Pet Insurance
• Retirement Planning And Savings Options

WHAT YOU'LL DO:

The Office Administrator provides technical, administrative, and front office reception assistance to the field office. Responsibilities of this position include: personnel file maintenance, preparing materials for orientation, annual update, or other educational forums. Greets customers, answers telephone and screens calls, takes messages, and provides information to callers and walk-ins. Under the direction of the HR Business Partner, the Office Administrator provides local Human Resource and Employee Relations functions, ensuring staff compliance with regulatory and corporate directives, policies and procedures, credentials and competency requirements of clinical staff, recruitment activities, and collaboration with facilities and management staff.

SUPERVISOR: Human Resources Business Partner; dotted line to RVPO

SUPERVISES: None

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO :

• Participates in HR conference calls with Corporate PWS HR team as needed
• Coordinates new employee orientations for all employees and facilitates and/or provides training and education programs to the workforce
• Maintains various systems used for maintaining employee records (Lawson, StaffPM)
• Prepares various reports (new hire, inactive nurse report etc.)
• Investigates employee grievances as needed
• Participates in vendor and HR audits as required
• Ensures compliance with Fair Labor Standards in administration of all compensation practices
• Ensures completion and recordkeeping of OIG/GSA reports along with processes requests in Lawson (leave of absences, address changes, one time payments, etc.)
• Ensures all Human Resources data requirements are met and in employee files
• Manages employee credentialing process and ensures that employees meet pre-placement requirements
• Other duties as assigned
• Overall responsibility for compliance with current Federal, State and Local Standards, HCA Healthcare Corporate guidelines, and JCAHO regulations that govern the human resources functions
• Ensures the communication and implementation of new or updated HR policies and procedures and corporate directives to employees and Vendors
• Manages and maintains pre-placement testing and clinical assessments annually
• Manages annual open enrollment and communicates benefit changes to employees

ReqID: 3973

Category: HealthTrust Workforce Solutions

Specialty:

Job Type: Full-Time

Job Type:

WE'RE LOOKING FOR:

• Proficiency with Microsoft office products, Outlook
• Ability to work independently and within a team environment
• Ability to manage conflict resolution
• Maintains working area and equipment in accordance with environmental and safety regulations
• Ability to learn new software programs
• Excellent verbal and written communication skills
• Ability to handle multiple priorities
• Ability to manage stress appropriately and make decisions under pressure

EDUCATION: High school or GED Equivalent; 2 yr Associate Degree preferred

EXPERIENCE: 1-2 years experience in Human Resources preferred

CERTIFICATE/LICENSE: None

PHYSICAL DEMANDS/WORKING CONDITIONS:

• Requires dexterity to type
• Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in sound
• Requires normal eyesight to record, prepare, and communicate appropriate reports
• Exert up to 20 lbs force occasionally, and/or up to 10 lbs frequently
• Requires clarity of vision, eye-hand-foot coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment
• Requires prolonged sitting some walking, standing, repetitive tasks/ motions and stretching

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We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.