Medical Records Coordinator, Outpatient Surgery

Founded in 1953, Peachtree Orthopedics is the oldest orthopedic practice in the southeast. We’ve grown over the years, but our high standards of excellence and commitment to quality personalized care have remained the same. Peachtree Orthopedics has been named an AJC Top Workplace for the 5th year in a row! We offer excellent growth and advancement opportunities, foster a compassionate and fun culture, and seek employees who want the same.

Summary

The Medical Records Coordinator maintains the medical records at the Center in accordance with State and Federal Regulations. He/she maintains and organizes the medical records per professional standards of practice and per facility policy and procedures.

Essential Duties & Responsibilities

• Process medical record requests from attorneys, patients, insurance companies, physicians, clinics, and hospitals.
• Coordinate with external storage companies to request off-site medical records when necessary.
• File and retrieve charts as needed to facilitate efficient record management.
• Perform routine chart audits to ensure records are complete and accurate.
• Accurately organize and maintain all medical records, ensuring completeness and compliance.
• Manage special assignments and designated areas related to medical records.
• Retrieve and file operative reports in patients' charts promptly.
• Perform other duties as assigned.

Qualifications:

• High school diploma or General Education Degree (GED).
• Familiarity with basic clinical functions, administrative practices, and operational procedures in a medical setting is preferred.
• 1-2 years of administrative experience, preferably in a medical setting.

Competencies:

• Highly organized, with the ability to maintain efficient workspaces and manage workload effectively.
• Basic mathematical skills for calculations and record management.
• Strong attention to detail and ability to follow instructions accurately.
• Strong customer service orientation, maintaining positive relationships with patients, vendors, and physicians while maintaining confidentiality.
• Adaptability to change and open to new ideas and responsibilities.
• Dependable with excellent time management skills and the ability to troubleshoot and solve daily situational problems.
• Excellent teamwork skills, appreciating and respecting the views of team members.
• Ability to apply common sense understanding to carry out detailed instructions.
• Excellent written and verbal communication skills.
• Technologically proficient, with knowledge of MS Office Suite, Outlook, and experience with AdvantX and/or EMR (Athena) software preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and to talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. It is necessary to view and type on computer screens for long periods of time and to work in an environment which can be very stressful.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

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