Medical Office Specialist - Ob/Gyn Clinic (Ft)

JOB TITLE: Medical Office Specialist

DEPARTMENT: OB/GYN Clinics

REPORTS TO: Physician Clinics Medical Practice Manager

Job Summary

The Medical Office Specialist is responsible for all clerical, secretarial, scheduling and registration functions of the OB/GYN Clinic. The employee must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit. The individual must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirements relative to his or her age-specific needs, and to provide the care needed as described in the unit’s policies and procedures.

Job Requirements

Prefer High School Graduate with some college work in secretarial or clerical work

Experience

Two years of secretarial, bookkeeping and receptionist experience preferred

Skills

Ability to relate well and work well with all types of people a necessity, along with well-developed written and verbal skills and interpersonal skills.

REQUIRED CERTIFICATIONS: N/A

Essential Functions

• Appropriately register prospective patients into the EMR.
• Reconcile Petty Cash Drawer
• Perform record search for insurance companies, doctors, and complete requests for information.
• Collect amounts due from patients at time of service according to CRH policy.
• Work effectively with office physicians daily, being flexible to maximize office efficiency.
• Close Clinic Cash Drawer Daily
• Manage physician appointment schedule by filling open slots based on provider guidelines.
• Secretarial duties for the OB/GYN Clinic.
• File maintenance requests and ensures items are repaired.
• Serve as receptionist, answering phone and receiving clients and visitors.
• Maintain hospital and Medical Record ID numbers and medical records on all patients.
• Complete purchase orders, maintain inventory, and order items from materials management.
• Retrieve mail from mailbox and Administration. Distribute to appropriate staff.
• Complete point of contact scanning.

Secondary Functions

• Serve on committees as requested.
• Perform duplication of necessary materials/correspondence, etc.
• May be requested to perform other duties and responsibilities for which the individual is qualified.
• Attend meetings as requested and take notes.

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