Mc Inventory & Logistics Team Lead

Company Description

Renowned as the academic flagship of the University of Maryland Medical System, our Magnet®-designated facility is a nationally recognized, academic medical center with opportunities across the continuum of care. Come join UMMC and discover the atmosphere where talents and ideas come together to enhance patient care and advance the science of nursing. Located in downtown Baltimore near the Inner Harbor and Camden Yards, you won’t find a more vibrant place to work!

Under direct supervision of the assigned Operations Manager assists with the management of inventoried assets. This function entails both the physical handling of the items and the utilization of automated systems employed for the maintenance of corporate assets. Works in all areas of supply distribution including general operating room case cart building, customer service, receipt verification, put-away, data entry, replenishment, and par level review. Oversees the daily activity related to Asset Inventories in conjunction with management ensuring the efficiency and maintaining an accurate inventory value and count at all times. Fulfillment of the job duties requires the employee to have access to medication storage areas.

Principal Responsibilities And Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Ensures Nursing supply locations are neat, clean, and professional in appearance. Communicates infractions with staff at all levels.
• Train new staff to the inventory specialist role and ensure expectations are clear and understood by new employee. Communicate progress to department supervisor and manager.
• Assists in maintaining order and cleanness in all managed asset locations by participating in the development/adjustment and cleaning of rack units, re-allocation of space, rotation of stock, and the redesign of storage shelves or bins.
• Works with Procurement staff to ensure data integrity with regards to inventory items.
• Participates in cyclical, quarterly or annual physical inventory counts and assists with the entry of data into automated systems.
• Checks asset locations for outdated or recalled material and removes from shelves. Coordinates removal with Manager/Supervisor to ensure proper accounting and crediting of removed assets.
• Ensures an adequate inventory of managed assets as necessary to meet customer needs. Performs physical assessment of replenishment requirements, calculates and prepares order for re-supply.
• Routinely reviews on-hand balances to adjust PAR level or reorder quantities based on utilization patterns and reports findings to Supervisor.
• Reviews asset ordering documents and supplier invoices. Works to match to eliminate discrepancies. Assists Accounts Payable and supplier in the resolution of invoice problems. Enters corrected data into automated systems as appropriate and as directed by Manager/Supervisor.
• Ensures effective communication is carried out between materials management staff, to ensure timely response to customer needs.
• Maintains tight security over inventory and assures only authorized staff have access to inventory records. Declares adequate supervision to maintain security is available every day.
• Resolves issues relating to case cart building, back orders, and/or new products, in conjunction with Materials Management staff.
• Prepares slips and other financial documents as necessary to account for asset issues and facilitate institutional financial reimbursement.
• Offers guidance and direction to assists staff with complex issues. Maintains departmental records. Ensures all back-up data is accumulated for future use. Records, updates, and places in file/log, all information relative to the ordering activities.
• Dispenses assets from storage to authorized end-users. Performs actions as required to minimize unauthorized dispensing or loss.
• Prepares/completes reports as required to communicate and address asset shortages.
• Develops open communications with customers and works diligently to use provided resources to convey stock outages, backorders, and special requests. Communicates with Manager/Supervisor on all issues related to asset availability, problems with vendors, and in general, all major activities.
• Utilizes automated and/or other communication systems to translate replenishment requirements to suppliers. Monitors systems as necessary to ensure accurate and timely receipt of order by selected supplier. Promptly notifies Manager or Supervisor of any problem relative to required replenishment order.
• Responds to telephone requests and provides outstanding assistance to user departments on stock availability or projected delivery dates.
• Provides guidance to staff to ensure maximum productivity and effectiveness in accordance with departmental standards and procedures.
• Assists with the physical receipts of assets into the storage locations and ensures proper placement into assigned space.

Qualifications

Education and Experience

• Three years’ work experience in a healthcare environment with a focus on Materials Management, and a general knowledge of purchasing practices.
• High School Diploma or equivalent (GED) is required.

Knowledge, Skills And Abilities

• Ability to identify negative trends which potentially disrupt supply lines and convey such findings to Manager/Supervisor.
• Effective mathematical skills, including addition, subtraction, multiplication and division for counting items, process supply requests, and record keeping.
• Demonstrates the ability to lead a team, with effective leadership skills.
• Effective verbal, written and interpersonal skills, with the ability to follow instructions.
• Effective customer service skills.
• Ability to operate automated systems and understands basic computer applications and navigates software applications to the extent that errors are extremely infrequent.

Additional Information

All your information will be kept confidential according to EEO guidelines.