Mail Services Worker Jobs

The City of Bellingham is looking for a Mail Services Worker to join the Finance Department! This position is responsible for the City’s daily mail delivery, assists with records center operations, and works closely with staff throughout the City. The ideal candidates for this position are comfortable operating a vehicle, working across multiple office locations, and have a strong customer service background.
Provides mail services for the City and centralized distribution of incoming and outbound mail and freight. Performs tasks associated with mail distribution such as shipping, receiving, filing, copying, logging, posting, and responding to customer inquiries. Provides clerical support to the Records Center such as delivering records, responding to records requests and general questions, filing, updating, cataloging, logging, copying, and sorting City records. Works with City employees in various departments as well as vendors and the general public. Provides support to the Finance Department as assigned.
This position will start at Step 1 ($19.30/hour). Employees receive step increases annually in accordance with the Guild of Pacific Northwest Employees, Local 1937 Collective Bargaining Agreement and City policy. The full hourly range for this position is $19.30 - $23.78.
City of Bellingham employees receive medical, dental, and vision insurance as well as life insurance and long-term disability. Additional benefits include flexible spending accounts, a medical insurance opt-out program, and access to our employee assistance program. All eligible City employees are enrolled in a Washington State Department of Retirement Systems pension plan. Additionally, employees may elect to participate in the City’s 457 deferred compensation retirement savings plan.
Employees will receive 12 paid holidays in addition to one paid floating holiday each year. Employees accrue 8 hours total of contract and state sick leave per month in accordance with the collective bargaining agreement and Washington State Law. At the time of hire, employees will accrue 7.33 hours of vacation per month. Vacation accruals increase based on years of service. Leave accruals are based on 1.0 FTE, accruals are pro-rated if part-time and require employee to be in paid status at least 120 hours/month.
For additional information regarding benefits and compensation Information please visit the following:

• Labor Agreements, Pay Schedules and E-Team Employee Handbook - City of Bellingham (cob.org)
• Employment Benefits - City of Bellingham (cob.org)

• Maintains inventory of shipping and mailing supplies. Orders supplies and monitors equipment for service as needed.
• Delivers outbound mail to post office. Selects shipping methods to ensure economy and to meet specified delivery deadlines. Delivers incoming mail to all City locations and collects outbound mail for processing.
• Maintains records for shipping accounts, performs simple database research, checks for accuracy and cost savings. Produces routine reports for the Deputy City Clerk or designated supervisor to review and verify accurate financial reporting such as mail meter allocations. Resolves discrepancies in accounts with appropriate personnel either by phone or in person. Requests postage deposits from supervisors as needed.
• Assists Records Management Coordinator with department deliveries, physical organization of records, and records program services.
• Assists in performing clerical tasks in support of the Records Center such as responding to records requests and general questions. Completes filing, updating, cataloging, logging, copying, and sorting of City records.
• Receives and sorts incoming mail for internal and external distribution, meeting published deadlines such as legal mailings. Completes duties associated with mail distribution including preparing postage statements, shipping manifests, standard and first-class mailings, meters mail, sorting and bundling mail.

• May fill in for other Finance Department clerical personnel.
• May perform receptionist duties.
• Performs other related work within the scope of the classification.
• Performs Finance department filing and sorting as needed.

• Frequently sit, stand, bend, twist, and reach for extended periods of time;
• Frequently operate mechanical mailroom equipment of varying lengths and widths;
• Operate a motor vehicle.
• Frequently communicate accurate information and ideas with others;
• Frequently operate a computer and other office machinery such as a keyboard, mouse, phone, and fax machine;
• Frequently move between work sites;
• Occasionally remain stationary for long periods of time;
• Frequently traverse over uneven terrain;
• Frequently transport items weighing up to 50 lbs;

• Experience providing clerical support in an office setting preferred.
• Experience using computerized inventory systems preferred.
• Knowledge and efficient use of standard computer software such as Microsoft Excel required.
• One (1) year working in mail operations preferred.
• One (1) year of experience in shipping, receiving, inventory control, or record-keeping required.

• Employment contingent upon passing a criminal convictions check, local background check, and fingerprinting. Subject to re-check every five years.
• Complete and maintain the Criminal Justice Information Services (CJIS) Security Awareness Certification within three months of hire.
• Valid Washington State driver’s license and good driving record. Candidates must submit a three-year driving abstract prior to hire.

• Minimum Qualifications: Applicants must provide specific, detailed information so an initial determination can be made regarding your level of qualifications for this position. Applicant status will be updated on or around June 12, 2023.
• If there are seven (7) or more qualified candidates;
  • Applications will go through a Supplemental Question Review. Relevancy of your experience and training, together with composition, grammar, spelling and punctuation will be considered when evaluating responses. Applicant status will be updated on or around June 21, 2023.
  • The top six (6) scoring applicants from the Supplemental Question Review will be invited to participate in an Oral Board Interview, tentatively scheduled for the week of June 26, 2023.
• If there are seven (7) applicants that meet minimum qualifications, the Supplemental Question Review will be 40% of overall score and Oral Board Interview will be 60% of overall score. Candidates scoring a 60% or higher on the Oral Board Interview will be placed on the eligibility list.
• If six (6) or less candidates meet the minimum qualifications, the Oral Board Interview will be 100% of overall score. Candidates scoring a 60% or higher on the Oral Board Interview will be placed on the eligibility list.
• The top six (6) scoring applicants from the Supplemental Question Review will be invited to participate in an Oral Board Interview, tentatively scheduled for the week of June 26, 2023.
• If six (6) or less candidates meet the minimum qualifications, all will be invited to the Oral Board Interviews, tentatively scheduled for the week of June 19, 2023.
• Applicants will be notified via email of Final Scores & Ranks. The final ranking of the register will be based on total scores for the following:
  • If six (6) or less candidates meet the minimum qualifications, the Oral Board Interview will be 100% of overall score. Candidates scoring a 60% or higher on the Oral Board Interview will be placed on the eligibility list.
  • If there are seven (7) applicants that meet minimum qualifications, the Supplemental Question Review will be 40% of overall score and Oral Board Interview will be 60% of overall score. Candidates scoring a 60% or higher on the Oral Board Interview will be placed on the eligibility list.
• Applications will go through a Supplemental Question Review. Relevancy of your experience and training, together with composition, grammar, spelling and punctuation will be considered when evaluating responses. Applicant status will be updated on or around June 21, 2023.

• The City provides individuals who have been arrested or convicted of a criminal offense an equal and fair opportunity to obtain employment.
• The City will disregard the prior arrest and conviction record of an otherwise qualified individual unless the offense is directly related to the job position for which the individual has applied.
• The City will notify an otherwise qualified applicant about a potentially disqualifying conviction and give the applicant an opportunity to submit information regarding the accuracy of the criminal records as well as evidence of mitigation or rehabilitation, as appropriate.
• The City will not inquire about an applicant's criminal history until after a conditional job offer has been made.