Legal Assistant Ii - Liquor Enforcement Division

Department Information

We serve all Colorado residents in their everyday lives. The department is driven by our values of service, teamwork, accountability, integrity, and respect. We support the Colorado community as well as those that work here. We value the contributions of every employee and encourage learning so our employees can grow. We celebrate diversity, and together, support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work.

The Department of Revenue (DOR) employs approximately 1,600 hard-working and dedicated employees throughout Colorado. We can be seen performing functions as varied as auditing and collecting taxes, issuing driver licenses and motor vehicle titles, marketing lottery products, and regulating liquor, gaming, horse racing, marijuana, and the auto industry in order to assist the citizens of our state.

The Department of Revenue offers 11 paid holidays per year, paid vacation and sick leave, BenefitHub program (discounted merchandise, food and travel, etc), employee wellness program and a great benefit package.

CDOR Vision

To empower businesses and individuals through quality customer service, innovation and collaboration.

CDOR Mission

To become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive.

CDOR Values

Description of Job

LIQUOR/TOBACCO ENFORCEMENT

Vision

To promote safe communities in the State of Colorado through innovation, engagement, and education.

Mission

To promote public safety, support economic growth, and the responsible sale and consumption of liquor and tobacco products, through the fair administration of liquor and tobacco/nicotine laws

Job Duties:
This position is located in the Liquor & Tobacco Enforcement Division and is a part of the Policy Team. This position assists the Policy Advisor IV and Policy Advisor III in preparing legal documents for the divisions, such as orders to show cause, denial notices, hearing notices, stipulations and agreements, and subpoenas. This position assists the Policy Advisor IV and Policy Advisor III in drafting and preparing for rulemaking. This position also maintains and updates the policy and procedure manual for LED at the direction of the Policy Advisor. The Legal Assistant will manage calendars, communicate with a variety of stakeholders using a variety of mediums, assist in preparing training documents to be utilized by the division.

Legislation, Rulemaking, and Policy

• Performs mandatory applicant checks in Westlaw for new and renewal applicants.
• Prepares documents for administrative violations.
• Provides backup coverage for updates to web pages and web documents.
• Prepares and produces all legal documents for use by the division, such as order to show cause, denial notice, hearing notices, stipulations and agreements, subpoenas, and other legal documents as required. Coordinates all hearings and prepare relevant documents for hearings.
• Maintains and updates the policy and procedure manual for the division.
• Ensures compliance with the State and Federal statutes and guidelines with respect to the information received from the CORA coordinator.
• Assists in drafting rules and preparing for the rulemaking process.
• Assists staff in drafting proposed actions for hearing considerations; and coordinates tracking of all division disciplinary actions.

• Assist the Appointing Authority and State Licensing Authority in researching statutes and rules pertaining to both the Liquor and Tobacco industries and the Colorado Criminal Code for clarification.
• Attend division and industry meetings for legal research and to provide input.
• Assist in the research of and enforce the compliance of the statutes and/or rules pertaining to discovery.
• Research CORA requests and decide what information will be provided for a CORA request.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

• Experience with Colorado Rules and Statues in regulatory environment.
• Must be proficient in both Microsoft Word and Excel.
• Excellent written and oral communication skills.
• Have a law degree, and a license to practice law in the state of Colorado, and have the demonstrated ability to perform legal research and prepare legal documents independently.
• Ability to work with a diverse group of stakeholders with competing interests.
• Background and experience in liquor law, legislation and regulation.
• Professional experiences with legislative processes, rulemaking, drafting of regulations or other relevant regulatory duties.

Conditions of Employment with the Colorado Department of Revenue :
1.As a condition of employment with the Colorado Department of Revenue, a requirement exists that all personnel timely file all necessary Colorado Individual Income Tax (CIIT) returns and timely pay tax obligations. As such, all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy.
2. Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence. All job finalists require successful completion of a background investigation and reference check prior to appointment. Background checks may include national criminal, financial, traffic, civil, education, and/or experience checks or any other checks related to the job assignment. Fingerprint background checks and pre-employment drug testing may also be required for some positions.

Applicant Checklist:
Only complete applications submitted on or before the closing date for this announcement will be given consideration. Failure to submit all required documents by the closing date of this announcement may result in your application being rejected. For assistance with the application process, please review the following video provided by the Colorado Department of Personnel & Administration "Applying for a Job with the State of Colorado".

• List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
• Under "Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties.
• Failure to include adequate information or follow instructions may affect the applicant's score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants.
• Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
• Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be prorated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit)
• Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.

The eligible list established from this posting may be used to fill additional vacancies.

Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Appeal Rights:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: https://spb.colorado.gov/ . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information