Leasing Agent (Property & Acquisition Specialist 5)

Leasing Agent
(Property & Acquisition Specialist 5)

Who we are:
The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government. We do this by creating overall operating efficiencies so our state’s government entities can focus on their core missions. Our buying power, economies of scale and years of experience help government get the best value for the products and services they need to support their missions. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.

Who we are looking for:
The Real Estate Services division is hiring a Property & Acquisition Specialist 5. In this role, you will be responsible for leading teams of internal staff as well as external real estate brokers and consultants to successfully complete a variety of activities such as lease negotiations, property management, appraisals, and planning. You will also be responsible for achieving identified levels of targets and goals within the scope of assigned real estate projects as measured by productivity/market competitiveness, transaction pipeline metrics, income, expense, and other performance measures that may be required from time to time.

Why you should join us:

• An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work;
• A great total compensation and benefits package;
• Supported growth and development opportunities; and
• Paid Vacation, Leave, and Holidays;
• Access to several state business resource groups including the Rainbow Alliance and Inclusion Network (RAIN); Veteran Employee Resource Group (VERG); Latino Leadership Network (LLN); Blacks United in Leadership and Diversity (BUILD); Disability Inclusion Network (DIN); Washington Immigrant Network (WIN); and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network (HAPPEN);
• Opportunities to serve your community through meaningful work.
• A healthy work/life balance, which may include flexible work schedules, teleworking, and an Infants in the Workplace Program;

Duties

Some of what you will enjoy doing:
Directing team members in negotiations of complex real estate transactions on a statewide basis:

• Consulting with agency staff pertaining to project needs, availability of space, and construction timelines, occupancy dates, space management, and ADA and code requirements.
• Procuring space andnegotiating new leases, renewals of leases, property exchanges, estoppels, easements, and right-of-way agreements.
• Writing, coordinating, and conducting final review of legal documents including Leases, Amendments, Purchase & Sale Agreements, Easements, Letters of Intent, Options to Purchase, Transfer Agreements, First Rights of Refusal, and other related documents.
• Writing memoranda and report to management to inform, resolve and execute documents.
• Negotiating, writing, and executing specialized and complex real estate transactions.
• Conducting analysis of potentially suitable properties in order to recommend the most advantageous alternative consistent with program requirement and available assets. Providing advice and making recommendations to agency management on available assets. Providing advice and making recommendation to agency management on available facilities, costs, leasehold values, liabilities, lease terms and condition, potential consolidation, and various aspects of lease administration.

Planning, coordinating and monitoring lease acquisition activities requested by client agency staff, and private lessors:

• Contracting for and managing every aspect of work which typically includes conducting site selection searches, writing proposals and contracts, requesting, and interpreting real estate appraisals, title reports, and surveys, recording of documents, coordination of legal advertising and notices; supervising preparation of all forms of real estate instruments including complex sale and purchase options, Quit Claim Deeds; bid preparation, and openings for sale of lands and buildings.

Project Management for leasing acquisition activities:

• Reviewing project deliverables and recommendations. Ensuring project goals and objectives are met. Scheduling and facilitating all project meetings, to include Executive Steering Committee meetings.
• Providing oversight and management of the overall project.
• Implementing the project plan and ensure project adheres to the established project management guidelines to include:Monitoring and controlling scope, schedule, budget, and risks,

Creating and maintaining pertinent project plans,
Leading the project through the phases of the project life cycle,
Reviewing/document lessons learned.

Qualifications

Required Qualifications:

• Bachelor’s Degree involving major study in business or public administration, real estate, economics, accounting, or related field; AND
• At least four (4) years of experience in real property valuation, property negotiations, public property management, selling, leasing, and buying real estate; AND
• Valid drivers license.

**NOTE: Additional qualifying professional level experience may be substituted, year for year, for the required education.

OR

• One year of experience as a Property and Acquisition Specialist 4.

Diversity Equity and Inclusion (DEI) Competencies:
Incumbents to this position must possess and demonstrate the following competencies:

• Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
• Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
• Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive and respectful environment when working with members of the group, team, organization or community.
• Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful and inclusive workplace.
• Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Preferred Qualifications:

• Skills to communicate effectively with a broad and diverse employee, management, and customer base.
• Ability to act as a liaison between the customer’s occupancy needs, Real Estate Services and the Office of Financial Management.
• High degree of ability to work independently while directing the work of a team.
• Experience managing complex projects, identifying, and leading process improvements.
• Ability to prioritize, balance and integrate multiple work elements, and develop and maintain cooperative relationships with a broad client base.
• Management and leadership experience.
• Professional designations such as CCIM, MCR, PM, etc.
• Significant experience in lease negotiations for a major real estate portfolio.
• Proficiency in computer usage including Microsoft Word, Excel, Power Point, MS Project, SharePoint, the Internet, and widely used real estate transaction management software such as Virtual Premise or similar systems.
• Demonstrated proficiency in completing assignments in advance of established critical dates.
• Ability to operate effectively in a high exposure, rapidly changing political environment.
• Experience in transaction and project management to include strategic planning and lease renewal negotiations.
• Minimum of ten years of experience in a variety of real estate transactions to include office, industrial and special-use space requirements.
• Demonstrated ability to manage high performing teams.

Job Type: Full-time

Pay: $5,268.00 - $7,085.00 per month

Benefits:

• Vision insurance
• Employee assistance program
• Health savings account
• Health insurance
• Dental insurance
• Parental leave
• Flexible schedule
• 401(k)
• Paid time off

Schedule:

• 8 hour shift

COVID-19 considerations:
Per Governor Inslee's Proclamation 21-14, state employees must be fully vaccinated against COVID-19. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen

Work Location: Hybrid remote in Olympia, WA 98501