Justice Court Services Assistant

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/5910592

Under general supervision, undertakes and performs a variety of tasks associated with work at the front counter, within the courtroom and/or court office in support of the operations of a Justice Court in Mohave County.\ \ REPORTS TO\ A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent.\ \ SUPERVISION EXERCISED\ None.

Essential Job Functions

Thefollowing EXAMPLES OF DUTIESareNOTintended as a comprehensive list of job functions/duties performed by individuals assigned to this classification.The following provide a representative summary of the major duties and responsibilities.Incumbents may not be required to perform all duties listed and/or may be required to perform additional, position-specific, duties.

• Issues court process; updates, maintains and records a variety of statistical and/or financial files and records.
• Processes mail and provides to appropriate parties. Prepares and distributes a variety of court documents sends out minute entries, forms, correspondence and other items.
• Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities.Updates paper file with latest in-court files as required.Returns court file to storage area.
• Collects fees and issues receipts.
• Accepts new filings and/or documents related to existing cases. Reviews contents anddetermines if documents require immediate attention of judicial officer.
• Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.
• As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes.
• Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.
• Sets up case in electronic and/or manual recording system.
• Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities. Assists judicial officer in a variety of tasks as assigned.
• Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares, checks, validates and balances monthly and other financial reports, files and records.
• Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
• Creates new or updates existing file folders.
• Responds to inquiries at the counter, by mail and/or by phone; provides legal information without providing legal advice within the scope of designated authority.

Secondary Job Functions

• Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.
• Performs other functions as assigned.