Jsa Project Coordinator Jobs

Johnson & Johnson Family of Companies

Title: JSA Project Coordinator

Location: Titusville, PA

Schedule: Hybrid schedule (2-3 days onsite, 2-3 days remote)

Duration: 6 months

Benefits on offer for this contract position: Health Insurance, Life insurance, 401K and Voluntary Benefits

Summary:

Cross-functional partnering leading/influencing with Med Affairs, Procurement, Finance, Contract managers in Commercial Contracting COE and Contracting, HCC, legal, and IT. Support financial and budget tracking for Therapeutic Area leads. Coordinate creation of Research Project support for TAs, including, but not limited to: Pulmonary Hypertension. The JSA Research Project operational support includes gathering required information from Study/Project Leads, completing eMarketplace contract requests, interacting with Procurement and Contract managers, interacting with suppliers and HCP consultants, and facilitating review of redlines.

Responsibilities:

• Coordinate quarterly reports/calls with high volume suppliers.
• Lead coordination of quarterly Supplier Accrual process with Global Services (GS) Finance.
• Cross-functional partnering leading/influencing with Med Affairs, Procurement, Finance, Contract managers in Commercial Contracting COE and Contracting, HCC, legal, and IT. Active participation in Procurement-led Continuous Improvement bi-weekly discussions as JSA representative.
• Completes Financial requirements in accordance with financial calendar (e.g., Latest Thinking and annual forecast submissions, budget reclass and cross charge activities), working with each project manager to adjust timing on project spend, providing monthly updates to senior management at Leadership Team meeting as requested, working with suppliers on accrual templates and invoicing.
• Review project proposals / SOWs / Change Orders to ensure accuracy in JSA financial and contractual information (including influencing external suppliers).
• Assist TA with advisory board planning, publication planning and Integrated Evidence Generation planning (IEGP).
• Partner with finance to manage reconciliation of HCP payments, invoices, and purchase orders for budget updates and financial closing activities.
• Acts as a resource for scientific staff to troubleshoot and solve issues in the above areas. Identify and recommend process improvements.
• Provide guidance to Study/Project Leads on company and departmental policies and processes.
• Support financial and budget tracking for Therapeutic Area leads.
• Coordinate HCC review for Medical Affairs and JSA Real World Value and Evidence (RWV and E) Research projects, including gathering required information from Study/Project leads, creating Totality transactions for HCP non-customer engagements (e.g. Full Totality HCP transactions), interacting with Fee-For-Service Specialist on HCP Customer (e.g. CPC) engagements, and facilitating responses to requests for additional information.
• Ensure accrual documentation is collected, analyzed, and documented appropriately in GS collection templates per established timelines.
• Coordinate system entry of projects to support project/resource tracking, including gathering required information from Study/Project Leads and completing initiation stage gate and financial milestone entries in GenSight PMT.
• Supervises vendors supporting travel, venue selection and other meeting-related needs.
• Works with leads to ensure the event program is on track with regards to attendees? selection, agenda development, invitations, content development and material review
• Coordinate contract execution with signatures from senior leadership.
• Gathers and analyzes data as requested by management.
• Oversees and manages all aspects of internal and external event planning including systems, timelines, and event logistics.
• Summarizes, compiles, and prepares publication of project results for management.
• Proactively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with relevant reminders of upcoming events and projected related deadlines.
• Interfaces with multiple partners related to execution of program activities. Interfaces with external vendors to obtain necessary quarterly accrual documentation and drive to achieve results within set timelines.
• Support documentation requirements are met for Healthcare Compliance review of Totality system transactions (gathering CVs and processing of FMV calculator for HCP payments, upload project details and final project proposals in system, reassigning transaction ownership, and monitoring transactions for approval).

Qualifications:

• 4-year degree in Science or Finance or related fields
• Must demonstrate the ability to operate in a matrix environment, and be experienced with cross-functional alliances.
• A minimum of 2 years project management and process development experience preferred, and 1 year overall relevant experience in the pharmaceutical industry recommended.
• Able to think creatively, critically, and proactively, with strong problem solving skills.
• Strong understanding of company processes and systems, with end-to-end understanding of how all parts interact.
• Knowledge of healthcare compliance environment and research processes in pharmaceutical industry is a plus.
• Able to partner to create process improvements, business operations tools, and training materials.
• Able to leverage resources to identify issues and solve problems.
• Strong analytical, project management, and problem-solving abilities are necessary.
• Works under self-direction.
• Collaborative and flexible in personal interactions at all levels of the company.
• Highly proficient in MS excel and other MS office suites - will be working with internal proprietary systems but MS office will give solid foundation for training.
• Strong financial skills with an understanding of accruals and budget tracking.

Please note that this is a contract role providing services to the Johnson & Johnson Family of Companies through external staffing partners of Kelly OCG. If you are selected for this role, you will be employed by a contract staffing supplier and will not be a member of the Johnson & Johnson Family of Companies.

Candidates offered employment must show proof of COVID-19 vaccination or secure an approved accommodation prior to the commencement of employment to support the well-being of our employees, their families, and the communities in which we live and work.