Invited Celebrity Classic Housing And Transportation Coordinator

This position is responsible for assisting with the event management of special events and to spearhead projects necessary prior to and during tournament week. Responsibilities will include: • Manages Players, Sponsors, Celebrities, Pro-Am participants, Qualifiers, and Invited staff housing arrangements. o Creates a housing form to share with Players, Sponsors, Celebrities, Pro-Am participants, Qualifiers, and Invited staff. o Sends out an e-mail to Players, Sponsors, Celebrities, Pro-Am participants, Qualifiers, and Invited staff noting Event hotel locations, pricing, options, and deadlines (About two (2) – three (3) months prior to the Event). o Confirms hotel reservations with individual Players, Sponsors, Celebrities, Pro-Am participants, Qualifiers, and Invited staff. o Reaches out to hotel contacts to ensure accommodations are accurate and rooming list is current. o Ensures hotel concessions are utilized and Event receives all amenities promised as part of the contract. o Updates the Player & Celebrity Website with current and accurate hotel information. o Communicates with the VP of Professional Events, key Committee Chairs and Staff, and the Transportation Committee chair to note important player arrivals and departures. o Assists with providing hotels with Welcome letters for all reservations. • Assist with coordination and management of Player Transportation. o Creates a Transportation form. o Confirms player arrivals and departures and creates a report outlining daily pickups (if necessary).  In 2023, All players and celebrities rented their own cars.  In 2023, coordinated a shuttle for pick up and drop off to and from hotels to the country club. o Assist with arranging hotel shuttles to and from the host hotels to Las Colinas Country Club. Requirements 1. College graduate preferred from an accredited four-year college or university. A preference will be made for applicants majoring in Sports Marketing/Management, Marketing, Management, Business, Communications, or comparable programs. 2. Must be eligible to work in the United States. International applicants must have all visas and employment authorizations prior to the start of an internship. Contact the international advisor at least 3-4 months prior to the start of work authorization requirements. 3. Must have the ability to work in a team environment. 4. Must take initiative and operate proactively in project management and problem solving. 5. Must have the capacity to work on several projects simultaneously and demonstrate self discipline with schedule and time management. 6. Must express organization, attention to detail and follow-through in all projects and while communicating with clients.