Position Summary
Position is responsible for activities that coordinate financial operations and manage the compliance and financial health of the department. Position serves as the manager of revenue contracts and contractual golf operations.
Position Responsibilities
Manages and oversees assigned contracts that govern operations to ensure that provisions of contracts are followed. Monitors and evaluates contractually required reporting.
Performs spot monitoring and inspections of park properties/service operations to validate customer satisfaction and contract compliance.
Manage, audit, inspect, monitor, coordinate, negotiate contracts as assigned, including but not limited to Concessions, Vending, Pouring Rights, Go Ape, Broad Ripple auxiliary building, Monon Caboose, Public Greens Restaurant, 38th Street Depot, the Sailing Club, Farm properties, Iron Skillet, Rick's Boatyard and various administrative/executive contracts as assigned.
Develops and administers contractor evaluation process and compliance documentation. Coordinates with Purchasing on contractor compliance.
Develops, teaches and coordinates policy and procedures for Park Managers to monitor contracts that affect their specific park location.
Manages the Request for Proposal and contract process upon expiration of contracts.
Manages all aspects of the contractual operations of 13 municipal golf courses. Audit, inspect, monitor, coordinate, negotiate, and evaluate revenue, expenses, etc.
Serves as a department liaison to and seeks approval from Department of Public Works Parks Planning/Parks Resource Development team for capital projects related to assigned contracts to ensure quality construction on improvements as all improvements become department property.
Serves as Indy Parks' departmental monitor of the construction of capital projects while in progress.
Monitors contractually required reports that include but are not limited to wage reports, expense reports, revenue reports, audit reports, operational reports, etc. for various revenue contracts.
Prepares reports of findings and recommends improvements where appropriate to accomplish contract objectives.
Identifies, anticipates and tracks impactful situations related to assigned contracts- be able to anticipate implications and consequences of a situation and prepare possible contingency plans and advise management.
Verifies contractor payments to ensure all payments are being collected on time, deposited and accounted for in an acceptable manner. Late payments must be tracked and late penalties applied to payments.
Monitors MBE and WBE participation as required by contracts to reasonably attain city standards of participation.
Serves on various crossover teams as determined by supervisor to identify new revenue opportunities throughout the department.
Advises and assists Management in the development of new or unique revenue streams as requested.
Assists in the development of business policies and procedures and conducts special financial and business related studies as requested.
Assists in audits of various departmental policies, procedures and internal controls as assigned.
Cooperates with outside auditors as necessary.
Utilizes, possesses and applies a broad knowledge of internal control principles, practices and procedures to all duties.
Ensures and supports continued up to date compliance within operations of all related standards of the National Accreditation Standards of the Commission for Accreditation of Park and Recreation Agencies (CAPRA).
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
Qualifications
Bachelor's Degree in Finance, Accounting, Business Administration, Public Administration, or a related field is required and/or a minimum of five (5) years of related work experience in Finance, Purchasing, Procurement, Inventory or contract management. One (1) year of additional experience may be substituted for each year of required education. Must have knowledge and experience in general accounting procedures. Knowledge of various computer software especially worksheets and databases. Ability to coordinate multiple tasks to completion. Excellent communication skills required both verbally and in writing.
Independent Judgment
Established policies and procedures direct actions. Independent judgment is used in monitoring and complying department and city policies in day to day financial relation operations. This position works under general supervision and carries out broad and complex assignments requiring comprehensive knowledge in the field of specialization and the organization in order to interpret and apply policies, as well as, develop recommendations for change.
