Hr Assistant Jobs

Basic Statement Of Functions

Summary: Supports Human Resources related programs and initiatives and provides support to Human Resources (HR), Corporate and Operations staff.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties And Responsibilities

• Support department programs such as: Leaves of Absence (LOA), Family Medical Leave Act (FMLA), Workers Compensation, field compliance audits ("Stings"), benefits, background checks, etc.
• Maintain and provide employee recognition (Anniversary) and support (Bereavement) gifts and offerings.
• Assist with background check inquiries, including follow-ups, early hire eligibility, and minor (age) approvals.
• Assemble employee Handbooks and distribute to field operations.
• Support Safety Manager with Work Comp reporting, monthly safety meeting notes , distribution and receipt of Injury envelopes.
• Support HR and Operations departments' training activities; assist with establishing schedules, providing logistical support, issuing invitations, printing and assembling training materials, and closing activities.
• Monitor purge/ archive file process and arrange for Warehouse storage of files .
• Process voluntary terminations, prepare and mail required communications.
• Coordinate office Holiday decor and activities.
• Assist Personnel Managers. Monitor recruiting activity; keep Locations/Hiring Managers/DMs Organization Chart current; troubleshoot problems for employees/applicants.
• Responsible for assisting with background checks (MT and out-of-state) for new employees.
• Order HR department general supplies, training materials, etc.
• Serve as first point of contact for Human Resources department. Primary responsibility for HR Group email and voice mail. Answer, respond and direct communications to the appropriate individual or department. Performs all functions for efficiency and service to the customer.

Non-essential Duties

• Arrange staff meetings and other events, including agendas and minutes.
• Assist with research projects.
• Distribute updated information for personnel-related reports.
• Coordinate travel arrangements , webinars, and conference calls.
• Schedule and coordinate projects and track deadlines

EDUCATION And/or EXPERIENCE

Job Specifications (Qualifications)

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience .

Computer Skills

Requires experience in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions , proportions , percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Required Certificates, Licenses, Registrations

• Valid Drivers License with acceptable driving record

OTHER (Knowledge Skills Or Abilities)

• Knowledge of principles and practices of personnel administration.
• Ability to maintain confidentiality.
• Knowledge of Microsoft office suite

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee must occasionally lift a n d/o r move up to 25 pounds.

ENVIRONMENTAL DEMANDS: The work environment characteristics described here are representative of those an employee encounters whiie performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• None

Disclaimer: The list of requirements, duties and responsibilities is not exhaustive but is the most accurate list for the current job. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change, (for example, in the event of emergencies, or changes in personnel, workload, or technical development).