Grants And Contracts Associate - Electrical And Computer Engineering

Grants and Contracts Associate - Electrical and Computer Engineering

Hiring Department: Electrical and Computer Engineering

Location: Chicago, IL USA

Requisition ID: 1017775

Posting Close Date: 06/09/2023

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

Under administrative direction, employees allocated to this classification perform activities related to the complete lifecycle of sponsored program administration in the Department of Electrical and Computer Engineering (ECE). Typical activities include, but is not limited to the identification of funding sources, proposal drafting and submission, contract negotiation, sub- award issuance, pre-award and post-award administration (both financial and non-financial) of grants, awards and contracts that provide support for research, curriculum development, outreach, and/or service work.

Duties & Responsibilities

• Ensures all contractual requirements have been met; reviews, edits, and approves fiscal portions for the awards; completes the closeout requirements including a review of the final financial and technical reports
• Process and submit all grant related purchase request(s) submitted by faculty, staff, and/or students via I‐Buy, BANNER, internet or phone (P‐Card or T‐Card) on a daily basis; Process all grant related reimbursements submitted by faculty, staff, students, and visitors on a daily basis Perform other related duties and participate in special projects as assigned.
• Perform other related duties and participate in special projects as assigned.
• Serves as primary liaison between external agencies and responsible units to ensure all information is correct and in compliance with university/agency, federal, state, and sponsor regulations governing grants and contracts; responds to audit requests that pertain to the grant
• Prepares grant awards, contracts, and subcontracts in conjunction with faculty and/or researchers; collaborates with staff and key stakeholders to resolve issues related to sponsored grants and contracts; create budgets/justifications and Proposal Approval Form based on project aims, proposed activities, and funding agency specifications; Tracking and reporting all effort associated with sponsored research awards.
• Supports or oversees the administration of grants, contracts, and subcontracts; oversees federal, state, industry, foundation, internal or other funding; interprets and provides guidance regarding sponsor policies and regulations; contributes to the development, implementation, and analysis of policies, procedures, programs, objectives, and long- range planning related to research and sponsored programs; performs high-level research and provides reports and detailed analyses for administrative use
• Participates in the prioritization of internal grants, grant application planning processes, reviewing funding opportunity announcements, application instructions, grants submission documents, grant funding availabilities, budgets and allowable costs and/or other criteria.
• Coordinates with grants staff in units outside the College of Engineering to ensure the adherence to the criteria and submission processes, ascertains compliance with award conditions at all stages during collaborative research efforts
• Develop a shadow system to reconcile sponsored project expenses against Banner, track cost share expenses, and forecast budget balances; Monitors, maintains and/or approves the financial status and program performance of the grant project; forecasts cash requirements, cash flow, and spending rates; monitors, prepares and/or directs the preparation of the fiscal reports

Qualifications:

Minimum Qualifications

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation