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Grant Administrator - College Of Science And Mathematics

Company

James Madison University
Address , Harrisonburg, 22801, Va
Employment type FULL_TIME
Salary $35,000 - $40,000 a year
Expires 2023-07-24
Posted at 11 months ago
Job Description
Position Number 8503 Posting Number S3170 State Role Title Administrative and Office Specialist III Position Type Classified Position Status Full Time FLSA Status Non-Exempt: Eligible for Overtime College/Division College of Science and Mathematics Department 539200 - Science & Math IDC Pay Band 3 Pay Rate Pay Range Specify Range or Amount $35,000 - $40,000 Is this a JMU Only position? No Is this a grant-funded position? Yes. This is a grant funded position and is contingent upon continued funding. Is this a Conflict of Interest designated position? No
Position Summary Information

General Information
The College of Science and Mathematics (CSM) at James Madison University (JMU) is accepting applications for the role of Grant Administrator. This position will serve the overall mission of JMU and the CSM by providing support to faculty and student research programs within the department of Biology (BIO) and support for Chemistry and Biochemistry (CBC), Physics and Astronomy (P&A), Geology and Environmental Science (GES), and Math and Statistics (M&S). The Grant Administrator will be responsible for purchasing and travel functions for grants awarded by the Office of Sponsored Programs to CSM Principal Investigators (PIs), while adhering to State and Agency rules, regulations, and guidelines.
The mission of the CSM is to establish a culture of “discovery practice,” in which students develop their knowledge, skills and habits by participating in science and mathematics practice. We place undergraduate student learning at the center of a rigorous research-based environment. Within the departments of BIO, CBC, P&A, GES, and M&S, we have over 30 active research grants, with over 100 funded faculty members and their student researchers. The Grant Administrator will be important to the success of these programs. This full-time position is potentially telework eligible for up to two days per week. This is a position funded by University grant proceeds.
JMU offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support and enhance the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our Prospective Employee site to learn more about what makes James Madison University a great place to work!

Duties and Responsibilities
  • Collaborate with relevant CSM departments, Office of Sponsored Programs, and other JMU administrative units to successfully manage research award grants and project budgets.
  • Perform account oversight and financial management activities: resolving fiscal variances, cost transfers, post-award modifications, reconciling invoices, and completing account closeouts.
  • Oversee vendor payments, purchase orders, corporate card purchases.
  • Perform monthly account reconciliations and communicate status to PIs.
  • Provide technical and administrative assistance to faculty, while working across units as necessary.
  • Assist with budget revisions pertaining to grants.
  • Aid principal investigators (PIs) with the business aspects of the grants they have received including purchases, travel, and other expenditures.
  • Process travel for faculty and students related to research activities.
  • Ensure compliance with state, federal, and other sponsor requirements for documentation and record retention.

Qualifications
  • Preference given to candidates with previous relevant experience in grants and contracts, finance, accounting, and/or direct fiscal management.
  • Advanced knowledge of Microsoft Office and Excel.
  • The ability to quickly learn new skills and adapt to change.
  • The ability to interact professionally and respectfully with faculty, staff, and students and negotiate successful resolutions to various situations while demonstrating excellent customer service.
  • Demonstrated organizational skills, along with the ability to work under pressure, efficiently prioritize, meet deadlines, and process high volumes of requests.
  • The ability to work collaboratively in a team unit as well as possess the ability to work independently with minimal supervision.
  • Show thoughtful and appropriate oral and written communication skills with strong attention to detail.


Preferred Qualifications
  • Some knowledge or interest in STEM related activities is a plus.
  • Working knowledge or ability to quickly learn how to use JMU applications, such as PeopleSoft (Finance), Chrome River, eVA.
  • Experience in post-award research administration in higher education and/or research institution.
  • Bachelor’s degree or equivalent experience in Accounting, Finance, or a related field.
  • Knowledge of university and sponsored programs policies and procedures.
  • Experience with JMU or other Small Purchase Charge Card programs and procedures.

Condition(s) of Employment
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Posting Detail Information

Posting Date
04/25/2023

Beginning Review Date
05/15/2023

Closing Date

Open Until Filled
Yes

Proposed Starting Date
06/05/2023

EEO Statement
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation Request
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or [email protected]. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Annual Security and Annual Fire Safety Report
Notice of Availability – Annual Security and Fire Safety Report
The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.
The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.
The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically
You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.

Minimum Reference(s) Required
3

Quick Link for Direct Access to Posting
https://joblink.jmu.edu/postings/14390

Additional Posting Information