Facilities Management Coordinator Jobs

We Are Inspired to Serve. Join us! This Facilities Management Coordinator is responsible for providing administrative support and office coordination for all aspects of facilities management functions. This includes, but not limited to, the Maintenance, Housekeeping, Laundry, Grounds, and Security segments of the Facilities Management Department.
This position reports directly to the Facilities Management Director . This position interacts with all residents, family members, visitors and co-workers, and maintains a positive customer service relationship practicing honesty and integrity in all aspects of job performance. The Facilities Management Coordinator is entrusted with the following responsibilities:
Performs administrative duties for the department, answering phones and screening calls, delivering messages, preparing meeting minutes and correspondence. Attends meetings in conjunction with and/or as a representative of the Facilities Management Director. Attends weekly sales and marketing meetings. Maintains weekly notes and distribution. Follows up with tasks assigned from the meetings.
Sets up and maintains all records and files for the department. Update Disaster Plan per direction from FMD. Contacts vendors as required. Maintains pest control binder. Participates in Safety Committee, as needed. Review Fire and Life Safety documentation for completeness and accuracy.
Completes Capital Requests, Bid Summaries per direction of FM Leadership. Submits Capital Requests to Central Office.
Work in the Lawson system. Assign project numbers, enter budgets, reviews the accuracy of the capital spend report monthly.
Inputs all work orders into the CMMS (WorxHub). Manages communication on work orders. Ensures safety and compliance work orders are filed appropriately.
Assigns IT work orders to FSC.
Responsible for maintaining office equipment and supplies inventory.
Generates and assigns weekly preventative maintenance work orders. Generates and assigns refurbishing work orders.
Updates residents on status of work requests.
Receives emergency work request calls and dispatches to appropriate maintenance and housekeeping personnel.
Communicates with residents regarding the work order issues, housekeeping issues, and preventative maintenance schedules,
Generates and reviews appropriate reports for Housekeeping, Laundry, Grounds, and Security with respective supervisors and Facilities Management Director.
Coordinates apartment move-ins in conjunction with the Facilities Management Director, Refurbishment coordinator and Housekeeping Supervisors.
Inputs and updates WorxHub logs for the ten-year refurbishing of apartments. Assembles refurbishing cost sheet. Oversees completion and 10-year refurbishments in coordination with Refurbishment Supervisor, Housekeeping Supervisor and FMD.
Reviews spend-down sheets for all purchases with FMD. Prepares all invoices for approval. Researches invoices and contacts vendors as necessary.
Maintains the campus key file for all keys. Assigns key fobs.
Complete monthly ancillary reports.
Coordinates furniture set ups for events. Verify the setup is as requested.
Codes and approves invoices through WorxHub for the Facilities Management Director.
Other duties as assigned.
For full time employees, we offer a generous benefits package that includes:
Medical, dental and vision insurance
Employer paid group term life and disability
Paid Time Off (PTO) & six paid holidays
403(b) with a 3% employer match
Fitness center use at most facilities.
Various voluntary benefits:
Life, AD&D
Tuition assistance and scholarships
Employee assistance program
Legal services, home/auto insurance, discount purchasing program
Pet Insurance
For more information about Covenant Living and CovenantCare at Home, please visit www.covliving.org or www.covenantcareathome.org .
Covenant Living and CovenantCare at Home are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.