Executive Marketing Assistant Jobs

POSITION SUMMARY

The Executive Assistant directly supports the Executive Vice President of Marketing and Revenue through a variety of administrative duties and executive projects. These responsibilities include managing the executive’s calendars and extensive travel schedules, daily monitoring the executive’s email inbox, directly responding to clients on behalf of the executive, designing materials and presentations for meetings, and more. They will attend the executive’s meetings, record and publish polished notes, communicate meeting action items with appropriate parties, and track action items to ensure completion. At times, the Executive Assistant may be requested to support the executive in personal tasks such as ordering coffee and pickup dry cleaning.

The position is a direct extension of the executive and carries immense responsibility to represent each executive with poise, professionalism, and a friendly disposition at all times. They will take responsibility for the executive's relationships with clients, fostering genuine relationships and inspiring trust in the organization through texts, phone calls, emails, meetings, private coaching sessions, and interactions at events.

ABOUT CARDONE VENTURES

Our mission is to help business owners achieve their personal, professional, and goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, accountable, transparent, disciplined, aligned, and results oriented. This company operates nationally and is growing by the day.

OBJECTIVES

• Liaison between all departments and at all levels within the organization, tracking any outstanding action items to completion and confidently moving projects forward
• Display superior cross-functional collaboration skills: analytical mindset, resourcefulness, team orientation, clear communication
• Follow applicable processes and procedures as well as write and maintain processes for their own responsibilities
• Represent the executives and Cardone Ventures with a high level of professionalism, friendliness, maturity, and customer service in every interaction (internal and external), fostering genuine relationships and inspiring trust in the organization
• Personal assistant duties as needed
• Guard each executive’s’ time and access as a gatekeeper, determining which meeting requests to approve or deny—in alignment with the executives’ priorities and the organization’s goals
• Leverage G-Suite programs, HubSpot, Asana, and other technology to accomplish tasks, with a strong willingness to learn new software and workflows if needed
• Ensure all administrative responsibilities are fully executed with the utmost attention to detail, efficiency, and within deadlines

COMPETENCIES

• Willingness to respond to texts, emails, and calls from executives, staff, and clients outside of standard office hours
• Ability to ensure action items are executed by the necessary stakeholder
• Ability to take detailed recording note of meetings and coaching calls that identify main points and action items
• Ability to draft responses on behalf of the executives with all attempts made to retain the executive’s voice and tone
• Can create agendas and other meeting materials
• Ability to resolve any issues presented by clients or staff, to include addressing complaints and designing solutions with the utmost professionalism and a desire for win-win outcomes
• Ability to manage multiple calendars, scheduling travel, monitoring multiple email inboxes
• Willingness and ability to work extended hours or weekends as needed to support the occasional local client events or special projects
• Experience juggling multiple projects and recurring duties simultaneously, ensuring efficient completion within deadlines and sharp attention to detail
• Proven experience in storing and retrieving digital files and maintaining databases

EDUCATION AND EXPERIENCE

• 5 years’ work experience as an Executive Assistant or similar role
• Master’s Degree in a business-related field preferred
• Must possess a valid/active driver’s license and a functioning vehicle

PHYSICAL REQUIREMENTS

• This position will require travel - up to 15%
• Prolonged periods sitting at a desk and working on a computer

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to careers @cardoneventures.com. Already a Cardone Ventures candidate? Please connect directly with your recruiter to discuss this opportunity.