Executive Director Of Facilities Management

POSITION RESPONSIBILITIES
The Executive Director of Facilities Management is responsible for facility planning, architectural and engineering services, remodeling and capital-improvement programs, building and grounds maintenance, central heating and cooling plant, energy conservation/sustainability, health and safety programs, and recycling programs. Candidate must have demonstrable experience leading a large, diverse team.

• Direct supervision of a large staff across core functions including heating plant, electrical, grounds, mail services, and safety/environmental compliance.
• Provide leadership to assure that the University’s buildings and grounds support the instructional mission and are safe, clean, functional, and attractive.
• Work with campus leadership on programming/planning new buildings as well as renovating and remodeling existing facilities, including parking facilities.

• Assist with policies and procedures as needed by the VP.
• Investigate external funding and internal operational improvements to maximize the Facilities Management budget allocation.
• Ensure regular inspection of all facilities, including three university sites other than the main campus, and develop appropriate responses to demonstrated needs.
• Establish and maintain accurate historical records to aid in the implementation of ongoing programs and long-range planning initiatives.
• Ensure compliance with federal, state, and city occupational health, safety, and environmental regulations and reporting requirements.
• Stewards routine, preventive, and emergency maintenance, addressing deferred
• Provide leadership and supervise operation of the heating plant and campus energy-management program(s).
• Assist in union negotiations.
• Maintenance backlogs, the sustainability of operations, and annual requests to the state of Illinois. Building types include a mix of a residence hall, parking garages, classroom buildings, performance space, athletics, food service, administrative buildings, child-care facility, classroom buildings, research facilities, and one library.
• Provide leadership with campus recycling program and other current or future sustainability efforts.
• Understand and comply with all ADA requirements.

• Fostering a culture that values frequent, clear, and transparent communication amongst numerous stakeholders, is of critical importance to the continued success of the Facilities Management department.
• Creating new, and/or refining existing processes for communication with campus stakeholders will be of critical importance.
• A responsive work order system, the continued fostering of mutually beneficial relationships with auxiliary’s leadership and campus deans, and performance-based decisions that rely on data gathering.
• Coordinate and communicate all facilities-related management work across University departments.
• Diplomacy, customer service skills, and the ability to collaborate with peer leaders to optimize the outcomes of building investments.

• Promotes the financial and operational advantages of preventive maintenance, sustainable campus operations, life cycle costs, and the importance of addressing the university’s deferred maintenance backlog.
• Collaborates with the Office of Finance and Administration and works closely to deliver the Facilities Management annual operating budget and auxiliary facilities operating budgets.
• Advocates for the allocation of limited university resources for projects that sustain a safe and highly functional working/living environment on campus.

• Responsible for playing a key role in the planning of significant projects, organizational decision making, and driving growth within a high profile, fact paced environment.
• Oversees the recruitment, supervision, professional development, and performance of custodial, grounds, and trades staff.
• Identifies paths to success with metrics to gauge team and individual progress toward goal achievement.
• Responsible for the daily operation of all campus buildings and infrastructure.
• Develops and clearly communicates productivity goals for team members.
• Evaluates the total cost and long-term impact on students, faculty, staff, and the environment in all decision making.

• Experience with implementing high performance building standards and green building requirements.
• Excellent leadership skills as demonstrated by an ability to effectively collaborate with others in a shared governance environment.
• Must possess and maintain a valid State of Illinois driver’s license.
• Understands preventative maintenance principles and practices.
• Ability to work independently and produce completed staff work. Ability to manage multiple issues with multiple priorities.
• Excellent written and oral communication skills.
• Understands facilities systems and lifecycle performance.
• Demonstrated commitment to and ability to work within a collaborative, multi-cultural University environment.
• Able to use various technologies to plan work, communicate efficiently, gather data, create spreadsheets, create project documents and present information.
• Must be willing and able to respond to emergencies, including snow removal, within 30 minutes.
• Knowledge of or ability to learn institutional policies, rules and regulations.
• Understands methods of utilizing maintenance work order tracking systems to maximize efficient and effective planning and execution of facilities maintenance work.
• Demonstrated ability to develop collaborative relationships.
• Demonstrated ability to lead, recruit, manage, and support a diverse workforce.
• Experience with developing a customer centered, team environment.
• Demonstrated ability to identify, monitor, and gain compliance with federal law, state law and policy, and university policy.