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Event Services Assistant Jobs

Company

ASM Global
Address , Grand Rapids, Mi
Employment type PART_TIME
Salary
Expires 2023-10-06
Posted at 9 months ago
Job Description
Job Title: Event Assistant
Department: Sales & Event Services
Reports to: Event Manager
FLSA: Hourly
ASM Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for an Event Assistant at DeVos Place. The Event Assistant supports the Sales and Event Services Department as well as Directors and Assistant General Managers by performing the following duties:
Essential Duties and Responsibilities include the following:
(Other duties may be assigned)
  • Organizes, updates, and maintains file systems, calendars, and other records for Event Services.
  • Operates radio and dispatch system in professional and courteous manner.
  • Provides support to Sales and Event Services Department.
  • Receptionist support when needed.
  • Liaison to clients for basic information.
  • Assists with site visits and tours when appropriate.
  • Attends weekly staff and event meetings.
  • Coordinates and arranges site visits and other meetings, reserves and prepares meeting location as needed.
  • Assists with other duties as assigned such as fire inspections and room conversions.
  • Supports Event Manager with day-to-day operations.
  • Show coverage for the expo floor, ballroom events, and meeting space as scheduled.
Supervisory Responsibilities
This position does not have supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
  • Two years related administrative experience
  • Hospitality background a bonus.
  • High School diploma or G.E.D.
Skills and Abilities
  • Ability to prioritize tasks and to handle multiple tasks at a time.
  • Good communication, problem solving and organizational skills.
  • Ability to use all office equipment, computer, calculator, copy machines, mail equipment.
Computer Skills
To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software and be proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Background in industry standard software systems a plus but not required. Ability to use CAD a bonus but not required.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
While performing the duties of the job, the employee is regularly required to sit or stand for long hours: type and operate office machines; to talk and hear on the telephone. Specific vision abilities required by this job include close vision to handle office correspondence. Being present on the show floor requires the ability to stand for long periods of time as well as strength to occasionally set tables and chairs.