Event / Lifestyle Director Jobs

Please note this position begins August 1, 2023***

Position Purpose

• Responsible for the planning and implementation of events for a Community of ages 55 and older.
• Fulltime position in a fast paced, beautifully appointed clubhouse setting with resort style amenities.
• Acts as a liaison between the Social or Activities Committee and the Board of Directors for the Homeowner's Association.
• Develop and manage community events such as outdoor concerts, dances, resident parties, fitness classes, educational seminars, etc for the residents.

Essential Functions

• Meet and greet new residents in order to distribute access cards or keys for amenities.
• Promote and secure sponsorships to offset the cost of the events.
• Field resident complaints and suggestions to help improve the Community.
• Manage the fitness center, deliveries to the fitness center, facility schedule and all routine or non-routine maintenance required.
• Publish monthly newsletter and correspond with advertisers.
• Maintain and update Community Website or Intranet.
• Maintain master list of residents' addresses, phone numbers, and email addresses.
• Oversee master calendar for monthly events, including clubhouse rentals and reservations.
• Work with the food and beverage director, golf course staff, tennis pro, and other counterparts to ensure that events do not conflict with one another's planned activities.
• Oversee and advise all volunteers and/or paid employees assisting with activities.
• Brainstorm and create new activities for Community.
• Maintain detailed files and records on all activities planned and executed throughout the year – including financial details, outcome of the event, number of participants, and ways to improve the event in the future.
• Attend monthly Social/Activities Meetings with Committee members.
• Facilitate and plan social activities for the community.
• Compile homeowner information for yearly directory.
• Recruit new members for the Social/Activities Committee.
• Manage and maintain activities budget as determined by the Board of Directors.
• Locate and secure outside vendors to supply products needed for events.
• Act and serve as marketing contact for prospective buyers.
• Assist the Property Manager with routine tasks and fill in as needed in his/her absence.
• Act as a point of contact for new and existing residents with regard to local events.

Nature and Scope

• Must have a positive and professional appearance, attitude, and demeanor.
• Must have strong multi-tasking skills and meet reasonable deadlines.
• Will be communicating with all levels of personnel, so clear and concise communication is a must.
• Position demands creative thinking, consistent accuracy, and a sense of urgency
• Must be detail-oriented and dependable, and consistently contribute as a team player.
• Excellent customer service and organizational skills are required.
• Must be a self-starter and be able to work independently without supervision.
• Must possess excellent written and verbal communication skills.

Position Qualifications

• Must pass the Background Check.
• College Education - Bachelor's Degree , or combination of equivalent experience.
• Must be eighteen years of age or older.
• Strong Computer Skills - Proficiency in MS Word, MS Excel, MS Outlook.
• Experience in Field - A minimum of 2 years in Event Planning or related field. Hospitality experience a plus.
• Strong interpersonal skills and organizational skills are also required.

Environmental Job Requirements

• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required.