Event Coordinator (6291U), Haas School Of Business - 53100

Event Coordinator (6291U), Haas School of Business - 53100 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
UC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to increasing diversity and creating a welcoming environment for all. Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment, conducive to teamwork, collaboration, and career growth.
At Haas, we are dedicated to building a diverse, inclusive, and authentic workplace. If you are excited about being part of this team and supporting our strategic goals, but your past experience doesn't align perfectly with every qualification listed below, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
For more information about the Haas School of Business visit: https://haas.berkeley.edu/about/
The Haas School of Business embraces flexible working arrangements for its employees. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.
This position is a critical member of the Events & Space Planning team of five that operates within the Dean's Office.
We produce Dean's Office Events such as the Dean's Speaker Series, Faculty Receptions, Commencements, and Community events. The primary responsibility of this position is to support logistics and execution of these events. Additionally, this position assists in support of event policy and process communication. This position requires a high level of diplomacy and interaction with stakeholders at all levels. Stakeholders include Haas senior leadership, staff, professional and ladder faculty, and UG and Graduate students. The incumbent must communicate effectively and work collaboratively with colleagues across the organization. We are seeking a self-motivated problem solver who is able to learn quickly and independently.
Application Review Date
The First Review Date for this job is: 05/19/2023.
Responsibilities
Plans, organizes and implements small events or portions of larger events such as conferences, program events, Commencement, Receptions and VIP briefings, including being assigned responsibility for a specific event segment such as parking/transportation, catering, etc. Contributes and participates in Dean's Office Event Planning collaborating with various stakeholders. Under the direction of Events Manager, negotiates and secures contracts, permits and certificates of insurance in accordance with campus and the Office of Risk Management policies and procedures. Manages and tracks event budgets. Manages small events. Serves as a liaison to and resource for event constituents and staff in advance of and during events. Provides guidance for Event Planning. Monitors and responds to Departmental emails. Communicates policies and procedures and process. Manages department website. Participates in and, in some cases, leads staffing plans, including creation of staff schedules for events including acting as on-site staff liaison for vendors, colleagues, and speakers.
Professional Learning and Growth
Embraces the principle of being a "student always" by engaging in opportunities for training, workshops, seminars, continuing education pertinent to the position, or at the suggestion of the supervisor. Actively contributes to a team environment that fosters and promotes a culture of diversity, equity, inclusion, and belonging (DEIB) within the unit and at Haas. Engages in ongoing education to promote diversity, equity, inclusion & belonging by completing University sponsored certifications & training sessions (Ie: MEP Workshop, Implicit Bias Certification, LinkedIn Learning workshops, and other workshops & seminars offered by the University or Haas, as they are made available) or by engaging in external seminars & resources related to DEIB. Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself.
Required Qualifications
Working knowledge of concepts, principles and practices of event planning and production and public relations. Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure. Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling. Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics. Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher-level staff and/or management. Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists. Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support. Excellent interpersonal skills, demonstrating a desire to promote diversity, equity, inclusion and belonging to establish and maintain positive & professional working relationships with colleagues, students and team members. Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself. Demonstrates an understanding of and commitment to diversity, equity, inclusion, and belonging in a business, organization or public university setting.
Education/Training:
Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for full UC Benefits.
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $31.94 - $36.83.