Event Assistants Jobs

Our Mission: Spread ideas, foster community and create impact

TED is on a mission to discover and spread ideas that spark imagination, embrace possibility and catalyze impact. Our organization is devoted to curiosity, reason, wonder and the pursuit of knowledge — without an agenda. We welcome people from every discipline and culture who seek a deeper understanding of the world and connection with others, and we invite everyone to engage with ideas and activate them in your community. TED is owned by a nonprofit, nonpartisan foundation. Our aim is to help create a future worth pursuing for all.

Event Assistants - TEDWomen 2023, Atlanta, GA

These are short-term, temporary contract roles for in-person, onsite support at the TEDWomen 2023 in Atlanta, GA. Event orientation and onsite work will take place between October 4 and October 14, 2023. Successful applicants will be responsible for any travel, accommodation and meal costs.

TEDWomen is coming to Atlanta and we have a variety of on-site positions available including:

• Operations and Logistics Assistants
• Check-in Representatives
• Info Hub Support Representatives
• General Event Assistants
• Food and Beverage Assistants

Event Assistants help the Event Production team produce multiple aspects of the TEDWomen experience, so we’re looking for people who are comfortable assisting high-profile guests with discretion and tact, actively listening to requests and taking the temperature of a situation before reacting. We want people who are proactive and resourceful, able to think critically and act decisively when solving problems and managing competing priorities with minimal oversight.

On-site roles involve walking and standing for long periods and being able to participate in some physical work and heavy lifting of up to 50 lbs.

Potential Responsibilities

• Take accurate debrief notes of the event as required, escalate any questions or concerns to the Event Production team
• Tear down events or spaces, moving, packing and disassembling furniture and decor
• Accurately interpret and follow floor plans, room layouts, one-sheets and running orders for session setup, paying attention to the smallest details
• Working with the TED team to execute a pre-set program production schedule
• Interact with high-profile guests and manage stressful or time-sensitive situations with calm discretion
• Represent and exemplify TED’s service ethos - warm, inclusive, welcoming
• Wayfinding + assisting attendees with directions and local city recommendations
• Use mobile devices or tablets to take attendance using TED software programs
• Welcome and support attendees to help them feel oriented, included and comfortable

Qualifications of Ideal Candidates

• Tech-savvy with a functional understanding of laptops, tablets, and cell phones
• Strong interpersonal and communication skills
• Previous customer service and/or hospitality experience
• Calm, kind and discreet
• Critical thinking and problem-solving skills
• Proactive and resourceful
• Able to stand for long periods, participate in physical work, and heavy lifting up to 50 lbs
• Organized and detail-oriented
• Able to work well under little supervision, with excellent time management skills
• Previous event production or tourism management experience
• Fluent in English

When applying please include a cover letter that tells us what makes you unique, how your experience resonates with the needs of this role, and how you’ll support the TEDWomen community.

All your information will be kept confidential according to EEO guidelines.