Coordinator Of Division Ii

Job Function: This position is responsible for helping support several Division II membership-facing initiatives, including those that provide professional development for administrators, coaches, faculty and student-athletes. It is also responsible for providing administrative support to select members of the Division II team.          

Job Responsibilities    

• Oversee the Division II inventory at the NCAA warehouse.
• Provide administrative support to Division II director, associate director and assistant director.
• Provide excellent customer service to colleagues and the Division II membership.
• Support the planning and execution of select Division II championships.
• Manage the order of the division’s fan in a bags and shipping of the items to all Division II championships.
• Submit and oversee the progress of the team’s Section 127 projects.
• Collaborate with team members to support several Division II membership-facing initiatives, including Make Game Day Yours, NCAA/Division II Athletics Directors Association (D2ADA) Women and Ethnic Minorities Mentoring Program, NCAA/D2ADA New Athletics Director Orientation, Identity Workshop, Women Leaders in College Sports and Minority Opportunities Athletic Association Governance Academies, Faculty Athletics Representative Institute, Coaches Connection Program and APPLE Training Institute.
• Serve as the Division II governance IT liaison.
• Support the Division II team in conducting the annual NCAA Convention, including helping support the Division II education sessions and ordering membership gifts.
• Other duties as assigned.
• Manage the meeting logistics for in-person and virtual meetings, including entering meeting requests into the Short’s Travel portal, reviewing BEOs, creating meeting agendas, creating/updating meeting materials, styling materials, creating meeting packets and distributing the materials.
• Coordinate the Division II committee members welcome gift.
• Utilize Salesforce to send the monthly Division II newsletter.
• Oversee the payment process for Division II’s social media contacts at championships.
• Request updates to Division II content on ncaa.org.

Job Requirements        

• Willingness to assess processes and systems and explore continuous improvements to improve efficiency.
• Proficiency in Microsoft Office Word, Excel and PowerPoint.
• Excellent written and verbal communication skills.
• This position will be based out of the national office in Indianapolis, Indiana.  Current work environment is hybrid; 3 days in the office and 2 days are remote.
• Strong organizational and administrative skills.
• Meticulous attention to detail.
• Ability to balance multiple responsibilities.
• Estimated Travel Required <10%
• Three to five years of related work and/or membership experience preferred.
• Bachelor's degree preferred.
• Ability to work independently and under pressure.

Key Competencies (Core Values) 

• COMMUNICATION| We commit to an environment of openness to build trust and make timely decisions.
• ACCOUNTABILITY| We take ownership for our actions and results to add value every day.
• INCLUSION| We seek and incorporate different perspectives and experiences to drive innovation and impact.
• COLLABORATION| We work together, based on mutual respect, to lead and serve our stakeholders.
• LEADERSHIP| We actively listen and continually strive to provide vital solutions, counsel and advocacy for student-athletes and intercollegiate athletics.