Coordinator, Finance Administration & Special Projects

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD: 

We are currently seeking a Coordinator that will provide support to the EVP, Controller. The ideal candidate will come from music or entertainment or a large corporation, and have previous experience supporting one or more senior level executives. This role requires exceptional attention to detail, great organizational skills, the ability to liaise with the EVP's direct reports and support with projects, meet critical deadlines and to juggle multiple priorities in a fast-paced environment, and being comfortable with regularly exercising discretion and independent judgment on important matters. No task is too small and no challenge too great. A “can-do” attitude is essential. This position will work in Santa Monica, CA on a Hybrid work schedule (Monday-Thursday in office).

How You’ll CREATE

• Book travel, accommodations, & car services
• Create and maintain presentations and other projects as assigned
• Handle administrative duties
• Work closely with the Corporate Development and Strategy Team on various projects (including the monthly newsletter)
• Cover phone lines and manage/update calendars
• Promptly address any IT issues
• Track vacation for salaried employees
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Coordinate cross-functional communications between teams (internal and external)
• Work closely with other executive assistants and occasionally cover their phone lines
• Arrange meetings and conference calls via telephone and email
• Primary Responsibilities
• Manage the office
• Create and send grammatically/punctually correct internal/external company communication
• Process travel & entertainment expenses
• Order and set-up food service for meetings
• Archive and organize emails by topic and keep apprised of ongoing deals
• Order office supplies, make restaurant reservations, and approve expenses
• Team support duties
• Coordinate and prioritize incoming verbal and email requests
• Proactively prepare the executive for meetings

Bring your VIBE

• Excellent written and verbal communication
• Ability to interact comfortably and effectively with employees of companies we do business with
• Minimum 3 years of experience supporting an EVP or other high-level executive with discretion and confidentiality
• Self-motivated, curious, proactive, resourceful, and able to anticipate needs
• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Leadership
• Excellent organization and time management skills
• Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
• Excellent customer service skills
• Excellent follow-through and attention to detail
• Experience in supporting Finance teams (accounting, controller, M&A) is a plus
• BA in Business, Accounting, Finance, Music or related degree
• Bilingual, English/French is a plus, not required
• Flexible – able to adjust to changing priorities, and able to multi-task
• 3-5 years experience in a support capacity, beyond traditional administrative duties, in a large corporate or global organization

Perks Playlist

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Student Loan Repayment Assistance and Tuition Reimbursement
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• A lifetime fertility support allowance of $30,000 to plan participants
• 100% coverage for out-patient mental health services

• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• Summer Fridays (between Memorial Day and Labor Day)
• 2-weeks paid Winter Break
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category

Administrative

Salary Range

$54,200 - $82,940

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.