Coordinator - Emergency Management

Overview

Job Summary

Coordinates analytical activities for Corporate Safety programs across the System. Serves as a technical resource and subject matter expert for safety programs at the facility level. Coordinates facility activities and programs to assist in regulatory and organizational compliance.

Essential Functions

• Presents safety related program information, education, initiatives, and updates to teammates, contractors, and vendors; provides guidance on safety management, hazardous materials and waste management, occupational safety and health, and construction safety regulations.
• Supports Corporate Safety teammates within assigned markets; provides corrective actions and solutions for complex issues impacting operations; supports facilities and teammates regarding injury/illnesses prevention and corrective actions; provides support for construction and renovation projects and risk assessments; supports emergency management teams and hospital incident command teams as necessary.
• Works with other service lines in order to accomplish initiatives impacting patient care and teammate safety.
• Inspects patient and non-patient care departments, public spaces, and construction sites to ensure compliance with applicable codes and regulations.
• Implements and oversees projects as directed by leadership.
• Assists in developing safety programs, evaluations, performance improvements, policies, and risk assessments; educates and provides corrective actions for deficiencies identified during inspections and assessments.
• Coordinates safety activities in an effort to maintain constant readiness for surveys and inspections and ensure compliance with regulations, standards, and company policies including The Joint Commission, federal, state, and local regulations; serves as a safety point of contact during federal, state, local, and organizational surveys.
• Chairs/Co-chairs safety meetings, writes meeting minutes, and ensures action items are completed following meetings.
• Assists in managing documents, recordkeeping, and sharing information through software programs (i.e., SharePoint).
• Assists in developing policies and procedures; standardizes reports, programs, and processes at the facility level.
• Assists in the coordination of activities related to proper handling, documenting, inspecting, and transportation of hazardous waste.

Physical Requirements
Works in an office environment approximately forty percent (40%) of the time, sitting, standing, walking, working with standard office equipment (i.e., computer, telephone, fax, copier, etc.); remaining 60% is spent in facility or support services setting. Requires walking and standing while conducting surveys and training sessions. Must be able to carry up to 15 pounds of materials and various types of equipment. Travel to other facilities is required. Subject to indoor and outdoor environmental conditions; may be subject to hazards (i.e. chemicals, mechanical parts, etc.) and atmospheric conditions (i.e. fumes, odors, dusts, mists, etc.); responsible for setting a strong example of safety by working in a safe manner and utilizing personal protective equipment (PPE), as appropriate.

Education, Experience and Certifications

Bachelor’s Degree required. Licensure as a Certified Safety Professional (CSP), Healthcare Environmental Manager (HEM), Certified Healthcare Safety Professional, and/or other BCSP certification preferred. Familiarity required with The Joint Commission Environment of Care, NFPA 101 Life Safety Code, NFPA 99 Health Care Facilities Code, and OSHA Requirements for General and Construction Industries.

Specialty Area Addendum: Emergency Management Coordinator

Additional Essential Functions:

• Implements and oversees projects through project management as directed by leadership.
• Presents Emergency Management related program information, education, initiatives, and updates to teammates, leadership, and community partners; provides guidance on prevention, planning, mitigations, response, recovery, and continuity of business.
• Supports stakeholder teammates within assigned facility, market, across Atrium Health, and community; provides corrective actions and solutions for complex issues impacting operations; supports facilities and teammates regarding emergency response and corrective actions.
• Assists in managing documents, recordkeeping, and sharing information through software programs (i.e., SharePoint).
• Assists in developing policies and procedures; standardizes reports, programs, and processes at the facility level.
• Provides direction, education and support for the incident command system and hospital incident command teams.
• Works with other service lines to accomplish initiatives impacting patient care and teammate safety.
• Coordinates Emergency Management activities to maintain constant readiness for emergency management compliance with regulations, standards, and policies including Center of Medicare and Medicaid, The Joint Commission, federal, state, and local regulations; serves as an Emergency Management point of contact.
• Periodically will take Administrator on Call duties for the Atrium Health EM department and organization.
• Chairs/Co-chairs emergency management meetings, writes meeting minutes, and ensures action items are completed following meetings.
• Assists in developing Emergency Management programs, evaluations, performance improvements, policies, and risk assessments; educates and provides corrective actions for deficiencies identified during event response, inspections, and assessments.

Additional Training and Certifications:

Bachelor’s degree in healthcare administration, Emergency Management, Public Health, Business, Administration, or related discipline preferred.

Basic knowledge: The Joint Commission, CARF, NFPA, NIMS, DHSR, DNV, CMS and HSEEP preferred.

Training and Experience:

• National Incident Management System (NIMS).
• Familiarity preferred with State Medical Facilities Licensure Requirements (and DFS-referenced NFPA standards).
• Minimum three to five years’ experience in related discipline preferred.
• Demonstrated knowledge of regulatory (including experience of at least one CMS/TJC/DNV survey) and regulatory agency code requirements, and the progressive application of those standards.

Certification / Licenses: Certified Healthcare Emergency Coordinator (CHEC), Certified Healthcare Emergency Professional (CHEP); Certified Emergency Manager (CEM), Certified Healthcare Safety Professional (CHSP) preferred.