Clerk Temporary - Summer File Clerk - Office Of Judicial Records - Court Of Common Pleas

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions.
• Benefits - We care about your well-being.
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Growth - Philadelphia is growing, why not grow with it?

Agency Description

The Office of Judicial Records (formerly Office of the Prothonotary) is considered the clerk who keeps records and the Great Seal of the Commonwealth, issues process, enters judgment, and certifies the record. The office was created under the provisions of the Constitution of the Commonwealth of Pennsylvania. The duties, responsibilities, and other provisions of the office are determined by statute.

In a society as litigious as ours, where the issues brought before our civil courts range from action in divorce to a personal injury for serious bodily harm, the need for accurate, efficient record keeping is paramount; for in the law, if it is not proper and timely filed, it does not exist. It is the goal of the Office of Judicial Records to improve through innovation and technology the art of record keeping.

APPLICATIONS AND RESUMES WILL ONLY BE ACCEPTED FOR THIS POSITION THROUGH THE FIRST JUDICIAL DISTRICT WEBSITE AT: https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx. APPLICATIONS MUST BE SUBMITTED THROUGH https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx BY MAY 18, 2023

GENERAL DEFINITION:

This is a part-time, clerical position in the Office of Judicial Records for the Court of Common Pleas. This is entry level clerical work performed under the supervision of a clerical or administrative supervisor. The work is easily learned and once learned, can be performed without close supervision. Employees in this class may be required to perform data entry work as needed.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS:

• Ability to sort papers and documents and file alphabetically.
• Ability to establish an effective working relationship with coworkers and correspond with the general public in a professional manner.
• Ability to meet deadlines.
• Ability to perform basic mathematical functions.
• Ability to effectively communicate the English language both orally and in writing.
• Ability to use personal computer and learn applicable software to perform data entry.

APPLICATIONS AND RESUMES WILL ONLY BE ACCEPTED FOR THIS POSITION THROUGH THE FIRST JUDICIAL DISTRICT WEBSITE AT: https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx. APPLICATIONS MUST BE SUBMITTED THROUGH https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx BY MAY 18, 2023

• Some experience in an office environment is preferred.
• Ability to perform the essential functions of the position.
• City residency required within (6) months of satisfactory completion of employment orientation period.
• Ability to deal with the public in a courteous and professional manner.
• Student 16 years of age or older with a valid Student Worker Permit.
• Successful completion of criminal background investigation.
• Covid-19 Vaccination is recommended.

ESSENTIAL FUNCTIONS:

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Completes standard forms as instructed.
• Sorts and files papers and documents according to existing filing system.
• Receives requests for court records from lawyers, court officials and the public.
• Uses standard office equipment to record, store, retrieve, duplicate or present information.
• Performs routine data entry functions to enter information into or retrieve from court computers.
• Directs the public to appropriate departments based on simple inquiries.

ENVIRONMENTAL CONDITIONS

Standard office conditions.

PHYSICAL AND MEDICAL STANDARDS

Ability to perform the essential functions of the position.

APPLICATIONS AND RESUMES WILL ONLY BE ACCEPTED FOR THIS POSITION THROUGH THE FIRST JUDICIAL DISTRICT WEBSITE AT: https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx. APPLICATIONS MUST BE SUBMITTED THROUGH https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx BY MAY 18, 2023

SALARY: $15 per hour

FILING DEADLINE: May 18, 2023

*Part-Time Position available from May 30th through September 1, 2023*

APPLICATIONS AND RESUMES WILL ONLY BE ACCEPTED FOR THIS POSITION THROUGH THE FIRST JUDICIAL DISTRICT WEBSITE AT: https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx. APPLICATIONS MUST BE SUBMITTED THROUGH https://fjdcareers.phila.gov/Cyberweb/fjdcareers.aspx BY MAY 18, 2023.

Successful candidate must be a city of Philadelphia resident within six months of hire

Did you know?

• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• We offer Comprehensive health coverage for employees and their eligible dependents
• Generous retirement savings options are available
• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities

The First Judicial District is an Equal Opportunity Employer. In compliance with the American with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.