Clerk: Individualized Educational Plan (Iep) - Phoenix Academy

Position SummaryTitle Code

Clerk: Individualized Educational Plan (IEP)

Job Summary

Provides clerical assistance to the administrative and teaching staff on matters related to special education. Work will include maintaining files, taking prior written notice, mailing documents, tracking timelines, and the use of office machines including a computer. Position serves as the collection and organization point, and disseminator of all paperwork related to the Individualized Educational Plan (IEP) process.

Essential Duties/Responsibilities

• Performs other related duties as assigned within the same classification or lower.
• Tracks timeline for referrals, evaluations, and annual reviews.
• Assists special education staff with IEP process documentation including parent notification and follow-up to meetings.
• Maintains special education files and materials of instruction in an orderly manner.
• Makes copies of IEP’s for review and use by special education, regular education teachers and parents.
• Maintains and organizes student progress reports, data sheets and/or other appropriate documentation of achievement.
• Completes Medicaid billing forms and SSIS forms.
• Utilizes the special education software to prepare related documentation.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.
• One (1) year recent office, clerical, and/or administrative experience preferred;

Knowledge, Skills, Abilities And Other Characteristics

• Ability to exercise initiative and good judgement in the timely execution of delegated administrative responsibilities.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.
• Ability to successfully manage multiple tasks simultaneously.
• Excellent organizational, analytical, and planning skills.
• Ability to interpret and follow written instructions and specifications, communicate and work effectively and harmoniously with supervisors, administrators, and other employees.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Excellent inter-personal and problem-solving skills.
• Demonstrated oral and written communication skills.

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

• N/A

Driving Requirements

• N/A

LEADERSHIP ROLE

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands

• Hearing: between 1/3 and 2/3 percent of the time
• As required by the duties and responsibilities of the position.
• Talking: between 1/3 and 2/3 percent of the time
• Keyboarding: between 1/3 and 2/3 percent of the time
• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: over 2/3 percent of the time

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

• No special vision requirements

Work Environment
Location

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: between 1/3 and 2/3 percent of the time

Travel Requirements

• N/A

JOB INFORMATION
Approved Date: 1/1/2020 Established Date: 9/1/2000 Title Code: D33220 Title: CLERK: INDIVIDUALIZED EDUCATIONAL PLAN (IEP) Reports to Generic: Principal Reports to Specific: PRINCIPAL
ORGANIZATION
Division: Academics & Strategic Initiatives (ASI) Business Unit: Curriculum & Instruction (C&I) Department: Special Education Negotiated Agreement: Secretaries and Assistants Association of Anne Arundel County (SAAAAC)
HR JOB INFORMATION
Unit: IV Days Worked: 191; 260 FLSA Exemption Status: Non-Exempt Grade:
SG06
Click HERE to view salary scale. Scroll down to locate (Unit 4 - SAAAAC).
Essential Job: Months Worked: 10;12 Hours Worked: 6.5;7 Job Family: Administrative and Office Support Sub-Function: Technical-Clerical Support