Cafe Sales Assistant Jobs

The Sales Administrative Assistant is the first point of contact for all guests calling or visiting the Sales Office. This position is responsible for assisting with the daily activities and administrative functions for the Director of Sales and Marketing and ultimately all the sales and catering managers.

• Schedules and prioritizes work load for the DOSM.
• Provide accurate, up to date information to appropriate internal contacts, responding to requests in a timely manner, and maintaining a working knowledge of the hotels products and services.
• Distribute monthly forecast.
• The ability to effectively execute/maintain the sales process through handling of site tours as needed and inquiry calls
• Generate the Weekly Sales Activity Report
• Be motivated, committed and enthusiastic, seizing opportunities to learn new skills or knowledge in order to improve personal performance.
• Control of parking validations and log system.
• Continually audit and review office management and administration systems, implementing improvements where necessary and keeping the office appropriately stocked with supplies.
• Takes messages, handles customer requests and forwards leads/inquiries to the Sales Lead Coordinator immediately. Communicate requests to appropriate departments.
• Performs daily office duties including, but not limited to, filing, faxing, copying, creation of files, gift certificates, retrieving and delivering mail, and creating and delivering amenity requests with cards to Star Services.
• Maintain filing system. File contracts and correspondence daily.
• Computer support Word processing, spreadsheets, databases, e-mail and Windows applications – PowerPoint for DOSM and Sales Team.
• Maintain a high level of professionalism in dealings with customers.
• Approach tasks orderly, with tenacity and determination, completing work to the required standard within the deadlines agreed.
• Checks email daily and distributes potential sales leads to the lead coordinator.
• Develop and maintain productive, service focused working relationships with external and internal customers, representing the company and becoming a known point of contact.
• Provide support when Director of Sales and Marketing and/or other administrative support personnel are out of the hotel.
• Assists other Sales Assistants, Coordinators, and Sales Managers as needed, or as business levels require.
• Taking, typing and distribution of meeting minutes from monthly sales meeting.
• Works with the IT Manager to create necessary reporting for DOSM.
• Ensure all site inspections and client visits to the hotel are successful by detail planning and communicating accurate details in advance to all departments.
• Ability to generate 30-60-90 day forecast as needed by Director of Sales & Marketing.
• Develop and utilize a working knowledge of all sales managers’ in-house groups and arriving groups over a rolling 10 days cycle.
• Scheduling of appointments for Director of Sales and Marketing.
• Ensure that any DOSM VIP reservations are entered into the PMS and coordinate amenity and card.
• Have a personal impact, taking responsibility and using initiative to resolve issues.
• Be flexible, responding quickly and positively to changing requirements.
• Collating and copying informational and marketing packets for meetings; mailing as requested.
• Maintain Reference Library, association memberships, trade show information, & mailing lists.
• Answers sales phone lines in a timely manner
• Perform daily and weekly tasks as outlined by the Director of Sales and Marketing.
• Prepares and distributes all correspondence, including letters, emails, etc. for DOSM or other sales managers as needed. Ensures that all correspondence is 100% accurate.
• Assists in organizing tradeshows and sending collateral to customers.
• Knowledge of Hard Rock Hotel New Orleans food and beverage operations.
• Maintain team focus by showing co-operation and support to colleagues in the support of department goals.

This job description reflects the position’s essential functions; it does not encompass all of the tasks that may be assigned.

Experience, Education, And Certifications

• High school diploma or equivalent experience and training, college degree preferred.
• Luxury hotel experience preferred.
• Two years' experience, preferably in the hospitality industry or a catering / sales field.

Skills

• Ability to effectively deal with internal and external customers and staff, some of whom will require high levels of patience, tact, and diplomacy.
• Highly organized and detail oriented.
• High energy with effective and influential people skills. Positive attitude and the desire to motivate others.
• Strong command of software applications, especially Microsoft Office (Outlook, Word, Excel, PowerPoint), Delphi event management system, and Opera.
• Strong communication and listening skills, including strong reading, and writing ability.
• Ability to prioritize and work on several projects simultaneously should pose a challenge without being overwhelming.
• Ability to perform numerical operations using basic counting, adding, subtracting, multiplying or dividing.
• Fluency in English additional languages preferred.
• Ability to comprehend and use technical or professional language, either written or spoken, to communicate complex ideas.

PHYSICAL DEMANDS

• Ability to obtain impressions through the eyes.
• Ability to move throughout the business (standing, walking, kneeling, bending) for extended periods of time.
• Ability to make repeating movements of the arms, hands, and wrists.
• Ability to express or exchange ideas verbally and perceive sound by ear.
• Manual dexterity, hand-eye coordination, and ability to work with hand above shoulders.
• Ability to occasionally move objects (lift, push, pull, balance, carry) up to 10 pounds / 5 kilograms.
• Ability to tolerate exposure to heat, cold, chemicals, and loud/noisy environment.
• Ability to sit for extended periods of time.

Additional Requirements

• Understanding of hotel operations and lifestyle hotels preferred.
• Passion for music and knowledge of music trends preferred.
• Self-starter with an entrepreneurial spirit and strong organizational skills

Ability to work evenings, weekends, and holidays, as needed.

Closing

Hard Rock International is an equal opportunity employer. We live our motto LOVE ALL – SERVE ALL, and strive to foster an inclusive workplace culture for every team member. Hard Rock welcomes and encourages applications from people with disabilities. Reasonable accommodations are available upon request for candidates taking part in all aspects of the selection process.

Disclaimer

While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).