Business Office Manager Jobs

Are you an experienced professional looking for an exciting opportunity to contribute to a dynamic and innovative company? Are you skilled in managing business operations and thrive in a fast-paced environment? If so, you’ve come to the right place!

Malcolm Drilling is a leading name in the geotechnical construction industry, renowned for its expertise in deep foundation construction, ground improvement, and earth retention systems. With a rich history spanning over five decades, our company has been instrumental in shaping the infrastructure of numerous landmark projects worldwide. From high-rise buildings and bridges to dams and tunnels, Malcolm Drilling has consistently delivered excellence and pushed the boundaries of engineering.

As we continue to expand our operations, we are currently seeking a talented and dedicated Business Office Manager to join our team. In this crucial role, you will be at the helm of our administrative and financial operations, ensuring the smooth functioning of our business processes and supporting our teams in achieving their goals.

At Malcolm Drilling, we value collaboration, innovation, and a strong work ethic. Our team is comprised of exceptional individuals who are passionate about their work and constantly strive for excellence. We foster an inclusive and supportive work environment, where each member’s contribution is valued and rewarded.

If you possess a proven track record in managing office operations, financial planning, and team leadership, along with a keen eye for detail and exceptional organizational skills, we invite you to explore the exciting opportunities awaiting you at Malcolm Drilling. Join us as we continue to shape the future of the geotechnical construction industry and leave a lasting impact on the world’s infrastructure.

Take the first step towards an enriching and fulfilling career by browsing our current job openings. We look forward to receiving your application and welcoming you to our talented team of professionals at Malcolm Drilling.

Company:

Malcolm Drilling has been innovating and leading the deep foundation industry for over six decades. As part of our deep foundations, retention systems, and ground improvement services, we also provide a range of special applications and dewatering techniques. By implementing Design/Build, we are able to execute projects quickly and effectively, allowing for timely collaboration with owners and contractors. Our services are available nationwide, facilitated by our strategically located regional offices.

Job Title: Business Office Manager

Location: San Diego, CA (onsite 5 days per week)

Responsibilities:

• Hiring staff for office administrative positions.
• Managing petty cash and maintaining accurate records.
• Managing the procurement of office supplies from Costco and other vendors.
• Handling contracts related to insurance coverage.
• Supervising building maintenance activities to ensure a safe and functional work environment.
• Maintaining attendance records for the office staff.
• Handling credit card reimbursements and reconciliations.
• Conducting the onboarding process for new hires, ensuring a smooth transition into the company.
• Coordinating the ordering and maintenance of phones and computers.
• Managing fuel cards and monitoring their usage.
• Overseeing the procurement and renewal of business licenses.

Accounts Receivable:

• Monitoring and managing the backlog of invoices, payments, and financial transactions.
• Collecting payments from clients and ensuring timely and accurate processing.
• Managing deposits of funds received into the company’s accounts.
• Handling monthly billings using various software programs such as Plexxis, Textura, Procore, and GCPay.

Qualifications:

• Prior experience in construction, engineering or related industry preferred.
• Intermediate Excel skills required.
• Ability to communicate both verbally and thoroughly writing in a professional, courteous, and knowledgeable manner.
• Knowledge of basic accounting principles.
• 5+ years of previous office management.
• Ability to prioritize and organize tasks according to deadlines and complete them in a timely manner.

Benefits Package:

• Competitive Salary.
• Paid health benefits (PPO) for the employee and minimal contribution for ALL dependents, Dental, Vision, and Health.
• The company contributes up to 10% of your salary into a retirement plan.
• Opportunities for career advancement.

Schedule: Full-time

Send resume to – [email protected]

Malcolm Drilling Company, Inc. is an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities, and a Drug-Free Workplace.