Advisor, Workplace Space & Occupancy Planner

Essential Duties & Responsibilities

The responsibilities of the Space & Occupancy Planner include, but are not limited to:

• Assist in cross-training and development of team personnel to elevate the capabilities/capacity of the space planning team
• Lead all space planning initiatives for client and elevate space and occupancy planning work for client site(s)
• Assists in the management and oversight of vendor relationships, including the development of vendor bid solicitations, bid analysis and review of contracts, as well as directing, oversight, escalating and resolving of any vendor issues
• Develop and execute written documentation necessary for client and vendor management during and after construction and/or relocations, including RFP's, meeting minutes
• Create and maintain a repository of all space planning projects as well as ensure an effective working knowledge of client processes and procedures
• Identify future and validate current organizational requirements for workspace needs, including utilization, growth forecasting, specialized requirements, employee and seat counts, and other requirements at the client's business and employee level
• Evaluate requests for furniture and equipment; identifies procures, and manages the installation of office equipment, furniture, and building products, as required and within established standards
• Interface with client to develop new scenarios for workplace solutions to manage growth, re-orgs, supply and demand challenges, desired workplace changes, new workplace concepts, and adherence to corporate standards and guidelines
• Attends project, construction, move, and site progress meetings; providing reporting/status updates to client
• Acts as the project lead to plan, manage and deliver a project proposal providing high-level multi-building scenarios as well as oversee scope, schedule, and budget for all client and project requests

Skills & Attributes

• Exceptional organizational and problem-solving skills required
• Ability to prepare accurate estimates and track budgets effectively
• Strong communication and interpersonal skills to interact with the internal project team, client, and real estate community
• Able to independently manage competing demands of project assignments with varying size and complexity
• Must possess a "client first" mindset
• Must be process-oriented and self-motivated, with the ability to establish goals and objectives
• Excellent analytical, communication, collaboration, and management skills required

Experience & Education

• Proficient with the use of Microsoft Office suite including Microsoft Project, Adobe Acrobat, and Smartsheet
• Experience in AutoCAD, REVIT, BIM, or other drafting technologies preferred
• Three or more years of planning experience with demonstrated ability to handle multiple projects, numerous deadlines, and conflicting priorities
• Advanced knowledge of construction, architecture, and commercial real estate industries
• Bachelor's degree from an accredited institution; degree in Architecture, Interior Design, Engineering, Construction Management, or Real Estate
• Familiarity with architectural drawings; furniture, fixtures, and equipment; design and space planning concepts; construction costs and schedules

• Proof of COVID vaccinations will be required for this role.