Administrative Coordinator, Grants And Sponsored Programs

The Administrative Coordinator supports the identification, cultivation, solicitation, and management of grants from foundation and corporate prospects and government agencies. This work involves a high level of engagement with internal and external constituents, and managing data across multiple platforms, with a focus on taking a leading role in ensuring the accuracy and completion of all data supporting grants at Middlebury.

This position is a full time, benefits eligible, hourly role with a hiring range of $18.65 to $22.80

Core Responsibilities

Manages accuracy, completion, organization, storage, and reporting of data supporting grants at Middlebury across several platforms (InfoEd, Blackbaud, electronic filing systems, etc.).

Produces reports to be used for analysis and internal dissemination of OGSP metrics to Deans, administrators, etc. Manages inventory of standing reports and creates reports for special projects on an ad hoc basis.

Manages the departmental email and responds to general inquiries from the public, students, faculty and staff regarding the functions of OGSP.

Manages the OGSP Web site, creates original content (including articles on funded awards), and liaises with Communications and Advancement on broader strategy.

Assists with forms and records required for research administration and compliance.

Manages OGSP’s research of current and potential corporate, foundation, and government funders.

Supports administrative tasks, which may include preparing Presidential briefings, setting up meetings, and managing logistics for foundation site visits

Requirements

Position Prerequisites:

Position requires a combination of relevant education and experience to meet the responsibilities for this position.

Adapts to various computer information systems and changing technology and is able and willing to train others. Familiarity with Microsoft Office Suite is expected, particularly Word and Excel.

Exercises sound judgment, prioritizes and manages time effectively, and works capably under pressure while exercising creativity, diplomacy, and discretion.

Has strong communication and interpersonal skills, including the ability to interact professionally with a diverse group of faculty, staff, senior administrators, donors, and students.

Maintains confidentiality of sensitive information and materials.

Exhibits outstanding internal and external customer service in a deadline-driven environment.

Participates in training (internal and external) to gain necessary knowledge to better serve the office and fulfill job responsibilities.

Other:

Offer is contingent upon successful completion of a criminal background check.

Benefits

As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community.

• Middlebury Colleges offers its employees excellent compensation and other perks of employment including:
• Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees.
• MiddCard Privileges: access to athletic facilities, discounts at the College store, library privileges, and discounts at cultural and sporting events. In addition, the card allows door access to certain campus buildings. Spouses or domestic partners of benefits-eligible employees are eligible to receive a Spouse/Partner card with the same privileges as the employee card (except door access).
• Discounts on season passes at Middlebury College Snow Bowl, the Ralph Myhre Golf Course and the Rikert Ski Touring Center.
• A full listing of our benefit offerings can be found on our website by following this web link: https://www.middlebury.edu/office/human-resources/...
• Middlebury Colleges offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, Middlebury offers a generous time-away program - up to 34 days per year during the first two years of service, increasing as the term of service lengthens. Middlebury employees are eligible for robust educational assistance programs as well as free or reduced rates for cultural events and use of sporting facilities (including the College's golf course and Nordic and alpine ski area). The result is a very high quality-of-life in a gorgeous setting.
• Or click see some of the other fun perks of working at Middlebury, whether in Vermont or Monterey!

Come join us and be a part of our team!