Administrative & Communication Coordinator Jobs

KEATING

At KEATING, each individual has a unique ability, a unique story, and a unique contribution that is vital to our success. With diverse experiences, cultures, backgrounds, and beliefs we are a better company, and we better serve our valued clients. True teamwork is only possible when we embrace that our differences make us better together. By creating an environment where people are welcomed and equipped to do their best, we fully embrace our core values of excellence, abundance mindset and teamwork.

What KEATING can offer you:

• Health, Vision, and Dental Plans
• Employer-Paid Disability, Life Insurance, and Employee Assistance Program
• 401(k) with company match
• Fun Employee Events such as: Lunch and Learns & All Company Weekend
• Dependent Care and Flexible Spending Accounts
• 9 paid holidays, including your birthday and a floating holiday
• Professional Development
• 3 weeks Paid Time Off

Learn more about us at .

Administrative & Communication Coordinator

Job Summary

The Administrative & Communication Coordinator will create a superior client and team collaboration experience in addition to enabling smooth operations of the office, client service coordination, and effective communication initiatives. This role is indispensable for keeping our advisors organized and moving tasks along in a fast-paced office team. Successful fulfillment of this role will provide excellent client communication and task completion while allowing our advisors the freedom to grow the business and serve their clients. This position is nonexempt, located in our Manhattan office, and is not eligible for remote work.

The Administrative & Communication Coordinator reports to the Administration and Training Manager.

Responsibilities include, but are not limited to:

• All administrative support for the advisor team including scheduling, document preparation support for client meetings, clerical support, in and outgoing mail and packages, travel logistics, and other tasks as assigned.
• Distribute marketing material, event invitations, client gifting, and special client cards on a regular basis.
• Delivering a superior client experience.
• Sending out and tracking client communication such as letters and forms.
• Helping bring events to completion with the utmost success.
• Onsite office management to include maintaining and ordering office supplies and coordinating building maintenance needs and appointments.
• Distributing client and prospect communication including website content, social media posts, mailers, and email campaigns.
• Other duties as assigned.
• Assist advisors with paper, digital, and email filing as requested.
• Front desk reception backup.
• Technology and conference room setup for client meetings.
• Maintaining accurate client information in CRM systems.

Desired skills include, but are not limited to:

• Able to exercise independent judgment and be self-motivated.
• Detailed and comfortable with a high volume of data entry and document preparation.
• Takes initiative to solve problems, find next steps, and improve processes.
• Naturally able to set priorities and adapt accordingly in a rapidly changing environment.
• Thrives in a team-oriented environment.
• Lifelong learner who is curious to understand the full team and service model.
• Deliver clear, effective communication.
• Savvy with new technology
• Able to maintain discretion and confidentiality of company and client information.
• Friendly, warm, and customer service oriented.

The salary range for this position is $41,000 - $44,000.

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