Administrative Clerk - Kodiak Office

Natives of Kodiak, Inc. has an opportunity for an Administrative Clerk who will provide general administrative support and serve as Receptionist. This position serves as the first line of communication between the corporation, the general public and its shareholders. This position will be part-time, approximately 25 hours per week.
Why do I want to work here?

• Benefits selected start first of month after hire
• Competitive compensation, $18-$20/hour
• Company paid 1X salary life insurance, short term disability and long-term disability insurance
• Robust benefit options: medical, vision, dental, additional life insurance, critical illness, additional hospitalization coverage, pet insurance, and identity theft offerings
• Company match up to 4% on 401K

Essential Functions

• Responsible for maintaining a professional, neat, clean, organized, and efficient office environment, including responsibility for the upkeep and scheduling of maintenance for office equipment.
• Assist with Shareholder Records tasks such as making address and direct deposit changes, responding to verification of income requests from various institutions, and search for missing shareholders when mail is returned.
• Promptly arrange for Threshold Services to pick up recycling materials, as needed.
• Create and post “closed” signs for main entrance and office door for observed holidays, etc.
• Develop and maintain standard procedures, policies and manuals related to administration of the reception desk.
• Able to become a Notary Public.
• Prepare coffee and hot water each day, including in preparation of any meetings or events taking place in the offices.
• Assists with annual shareholders meeting; assist shareholders with sign-in, distribute prizes and promotional items, setup, and cleanup.
• Assists with board meeting preparations, assembling board packets, setup, and cleanup.
• Maintain log of all incoming checks and cash receipts.
• Maintain conference room schedule, open and setup room.
• Ensures front desk coverage during business hours, greets guests in a professional and appropriate manner, answers and appropriately routes incoming calls, delivers messages to staff.
• Performs copying, faxing, and scanning projects as needed.
• Maintain appropriate inventory levels of all office and facilities supplies in coordination with Executive Secretary.
• Assists with the administration of the scholarship program.
• Facilitate incoming and outgoing mail, faxes and packages to appropriate staff including express shipments, certified mail log, courier deliveries, special service shipments and bulk shareholder mailings.
• Assist with maintenance of corporate and shareholder filing systems.
• Serves as backup to the Executive Secretary when necessary.
• All other duties as assigned.
• Assist in the planning and logistics for company events.
• Conduct daily walkthrough of the facility to ensure a professional, clean, organized, and efficient office environment; report any deficiencies to supervisor.

Qualifications

• Intermediate experience with MS Office Suite
• Ability to maintain a valid Driver’s License.
• Culturally sensitive and able to relate and interact with all Shareholders.
• Must be able to manage multiple projects and deadlines with no decrease in productivity.
• Excellent oral and written communications skills.
• Excellent organizational skills and detail oriented.
• Excellent interpersonal skills; must be able to work independently and interact effectively with all levels of the organization.
• 1 year of office administrative experience.
• High ethical standards and the ability to maintain confidential information.
• May occasionally be required to work in excess of 40-hours in a week.

Education/Certifications

• High school diploma or equivalent is preferred.

KOMAN is an Equal Opportunity Employer: Veterans/Disabled and other protected categories.
As a Federal Contract Employer, KOMAN Families of Companies follows Federal Laws as it pertains to drug testing. All candidates who receive a written offer of employment will be required to undergo drug testing for commonly abused controlled substances in accordance with Federal Law. It is important to note although a State may have legalized a controlled substance, if the controlled substance is illegal per Federal Law, it is then considered to be illegal. KOMAN Families of Companies is a Drug-Free Workplace. Successful completion of a background and DMV record check also must be completed prior to hire.
Preference will be given to Natives of Kodiak, Inc. Shareholders and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i)