Administrative Assistant, Life Enrichment

Overview
The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming. Our core values include Passion, Authenticity, and the Desire to Make a Difference.
A cover letter detailing how you meet the minimum and preferred qualifications for this position is required. You can upload a cover letter when you create an applicant profile.

• Start date to be determined, but as soon as practicable after the hiring/interview process. Tentative Start Date: July 15th, 2023.
• Screening will begin ASAP and continue until the position(s) is filled.
• Hours of Work: Monday – Friday 8:00am to 5:00pm.

Salary and Benefits: This is a full-time, benefited Classified 3 level position. Starting wage range: $15.03 - $16.98/hourly, depending upon experience.

• Professional Development Opportunities
• Healthcare/Dental/Vision/Life Insurance
• Paid Vacation and Sick Leave
• Tuition Reimbursement
• Two Paid Personal Days
• Onsite Childcare Center
• Generous Retirement Benefits - 14.62% Employer Paid/4% Employee Paid
• Educational Benefits for the employees and dependents
• 15 – 18 Paid Holiday/Closure Days

Job Summary: Core responsibilities of this position include:
The Administrative Assistant for Life Enrichment is primarily responsible for the clerical support of the Life Enrichment Department and the primary point of contact for questions on Life Enrichment and non-credit career and technical programs.
Other tasks may be assigned based on contemporary institutional need .
For information about Cheyenne, visit http://www.lccc.cc.wy.us/about/welcome .
Essential Functions
Essential Functions: – this position is Non-Exempt, i.e., is eligible for compensatory or overtime pay provisions of the FLSA. This listing of essential duties is not all-inclusive, but representative; other duties may be assigned).

• Register community members in Life Enrichment and Youth Program classes
• Complete Invoices, Vouchers, Adjunct Overland PAF’s, p-card reconciliation and other required paperwork to ensure proper running of Life Enrichment Department
• Order and maintain office and educational supplies for Life Enrichment Programming
• Maintain department at a glance excel budget sheet
• Schedule rooms for classes and Meetings
• Office communication: Answer phones, emails and walk up inquires for programs offered by OWD and assist people in connecting with the proper point of contact for academic LCCC programming.
• Enter and Maintain classes in college’s (Colleague & Course Dog) and Life Enrichment data bases (Course Storm)

Knowledge, Skills, And Abilities

• Ability to read and interpret instructions in oral, written, or diagrammatical form (e.g., a flow chart of a process) and consider possible applications of business literature and legal documents.
• Ability to respond to common inquiries from college faculty and staff, regulatory agencies, vendors, regional business community, and others as may be necessary.
• Excellent customer service skills; ability to communicate clearly with a variety of people, in one-to-one and small group settings – either face-to-face, by telephone, or by other electronic means.
• Knowledge of basic office equipment including (but not limited to) personal computer and associated peripherals, fax machine, multi-line telephone, voice recorders, and other electronic devices.
• Advanced working knowledge and ability with personal computing applications – specifically Microsoft Office Suite (e.g., Word, Excel, Outlook, and PowerPoint), Adobe products (e.g., Reader, Professional), as well as database management systems.
• Ability to communicate in an informative manner, effectively listen, and be able to handle escalating situations with concern and confidence.
• Skills and abilities to perform as an organized, self-starter, and able to handle expeditiously, accurately, and confidentially the rapid receipt of communications from all sources—written, email, voice mail, one-on-one with attention to detail; able to act on own initiative while exercising reasonable judgment.
• Ability to effectively and professionally execute the essential functions of this position with proven capabilities in establishing appropriate professional rapport, communicating with courtesy and tact, accurately determine others needs, collecting necessary information, and follow-through when requested.
• Knowledge of confidentiality requirements for higher education (College policy, FERPA, etc.).
• Ability and knowledge to complete basic mathematics.

Physical/Mental Demands

• While performing the essential functions of this position a variable work schedule may be required including long workdays, evenings, and some weekends as needed
• There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor
• To successfully perform the essential functions of this position, an employee must be able to maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and donor data; documents; issues; etc., and respect privacy needs of employees, students, donors
• Ability to travel when necessary.
• An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions
• There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations
• The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required
• While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities

Qualifications
Education and Experience Requirements:
Minimum Qualifications

• One year of experience providing customer service or administrative assistance in a detailed oriented, computerized, and/or data-oriented environment.
• Associate Degree from a regionally accredited institution or in lieu of the educational requirement a minimum of two years of direct work experience related to the job duties listed and a high school diploma, GED, or equivalent.

Preferred Qualifications

• Four years of experience in a customer service or clerical assistance environment.
• Microsoft Office Certification
• First Aid and CPR

If you are selected for the position, your appointment is contingent upon successful completion of a background check. LCCC reserves the right to end this employment agreement should the results of your background investigation not be successful.
LCCC DOES NOT SPONSOR H1B VISAS.
Equal Opportunity Employer
Laramie County Community College is committed to providing a safe and nondiscriminatory educational and employment environment. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, political affiliation, sexual orientation or other status protected by law. Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The college does not discriminate on the basis of sex in its educational, extracurricular, athletic or other programs or in the context of employment.
The College has a designated person to monitor compliance and to answer any questions regarding the college’s non-discrimination policies: Please contact: Human Resources at 307-778-1289 or [email protected].
http://lccc.wy.edu/
http://www.lccc.wy.edu/about/humanresources