Accounting Tech Jobs

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Accounting Tech

Salary

$24.53 - $26.03 Hourly

Location

Lincoln County, OR

Job Type

Full-Time

Job Number

23-88 (696)

Department

Finance

Opening Date

08/31/2023

Closing Date

Continuous

• Description
• Benefits

Position Summary

Primary work location is Newport. Hybrid schedule may be an option after training period.

Your job in the department is to . . .

Participate in team rotation for payroll, accounts payable, and general finance tasks. Assist in the process of payroll for all Lincoln County employees and provide payroll-related services for all county departments. Process accounts payable transactions and maintain the accounts payable accounting system. Enter budget and financial adjustment entries under the guidance of senior finance staff.

Your job also involves . . .

Maintaining all finance department electronic and physical files and keeping employee records and systems setups up to date. Monitoring and maintaining the Lincoln County’s purchase card system.

Payroll

Essential Functions/Major Responsibilities

• Assist in the preparation, payment, and reporting of payroll-related expenses.
• Maintain employee payroll files, electronic and paper, for current and terminated employees:
• Verify timesheets for accurate recording of information and compliance with county policy, union contracts, State and Federal labor law.
• Assist in reviewing Personnel Action Forms for correctness of information, consistency with job descriptions, and adherence to personnel and payroll rules.
• Under the guidance of the Accounting Analyst, perform steps in processing employee payroll for any given pay period.
• Provide training assistance for Lincoln County personnel in the use of the time entry and time approval modules.
• Scan and digitally file all payroll documents, records and reports.
• Assist in keeping employee records up to date and ready for payroll processing.

Accounts Payable:

• Maintain accurate and detailed procedures manual for the accounts payable function.
• Process weekly accounts payable transactions:
• Post detail of expenditures to the Lincoln County’s General Ledger through the electronic accounts payable software module.
• Produce and mail checks, or distributes electronically, all amounts due to vendors, along with pertinent documentation.
• Maintain the accounts payable systems, including detailed transaction files for all accounts payable activity:
• Scan all accounting activity documents, including accounts payable vouchers and checks, general ledger journal entries, and purchase card transactions to an electronic database for future reference and archiving.
• Review payment vouchers from all county departments for accuracy and correctness prior to entering payment data in the accounts payable software module.
• Monitor accounts payable for capital expenditures; produces documentation for later fixed asset processing.

Reconcile and balance the monthly purchase card billing invoice to individual card holders’ monthly reports of purchases in preparation for payment and import to the general ledger.

Other Duties

• Other clerical or transactional duties as assigned.
• Assist with special reports and projects, researching, gathering, and compiling information and necessary data.
• Monitor office supply needs and orders accordingly.
• Assist other Finance department personnel with clerical duties as required.
• Act as backup mail clerk in regular mail clerk’s absence.

Typical Qualifications

Minimum Education Level

High School Diploma / GED

Minimum Experience Level

Four-Five years

Specifics: 4 years of general office work including financial records processing or related work experience.

Driver’s License

Oregon Driver's License required

Specifics: Must obtain within 30 days of hire.

Desirable Qualifications: Associate’s degree or equivalent specializing in Accounting or related field preferred.

Knowledge Of

• Modern office practices and procedures.
• Lincoln County Personnel rules and collective bargaining agreements and their application to represented and non-represented employees.
• Basic accounting procedures and practices.
• Record keeping and reporting.

Skill Or Ability To

• Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the County, using language and a format the audience will best understand.
• Work independently, with minimal supervision and instruction while maintaining confidentiality.
• Work collaboratively with other Accounting Technicians to accomplish shared responsibilities in a rotational assignment environment.
• Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the County. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships.
• Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules.
• Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software).

Job Conditions and Physical Demands

WORKING CONDITIONS

Job Conditions: Normal office environment.

Work Location: Lincoln County

Travel: Occasionally will be required to travel out of the local area for various meetings, conferences, and trainings. Will drive throughout the County when covering mail clerk responsibilities.

PHYSICAL DEMANDS

The physical demands are typical of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical capability to handle high mobility demands and complex personal interactions.

• Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds.
• Environmental Factors: Tasks are regularly performed with limited exposure to adverse environmental conditions, such as dirt, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents. Some tasks may be performed with exposure to violence, disease, or pathogenic substances.
• Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).

REASONABLE ACCOMMODATIONS

Lincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

Lincoln County offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision which is paid at 90% by the County and 10% by the employee. Other fully paid benefits include life, AD&D, long-term disability insurance. Other optional insurances are available. A 401K retirement plan is also provided. The County's current contribution rate is 11%.

Regular and Trial Service employees working between 20 and 39 hours per week on a regular basis are eligible for pro-rated employee benefits.

Agency

Lincoln County

Address

210 SW Second St. Newport, Oregon, 97365

Phone

541-265-4157 541-265-0375

Website

http://www.co.lincoln.or.us