Virtual Assistant/ Data Entry

We are currently hiring Versatile Assistants. Responsibilities to include:

Executive Assistant Support

• Research tasks
• Regular client interfacing
• Calendar management (coordinate internal and external meetings for multiple executives, manage hectic and complex calendars)
• Email management (checking/organizing one or more inboxes for each client)
• Assist with the development of communications and content (e.g. webinars, newsletters, emails, website content)
• Travel management (researching itineraries, making reservations, booking international and national flights, etc.)
• Preparing materials such as presentations, expense reports, spreadsheets, documents, etc.
• Support implementing digital marketing plans (i.e. scheduling newsletters or social media posts, etc)

Operations Support

• Admin tasks
• Creating/executing/maintaining standard operating procedures, workflows and processes

KEY ATTRIBUTES

• Independently seek to identify and resolve problems in a timely manner with minimal direction and maturity, being a creative and proactive problem-solver
• Tech-savvy, eager and quick to learn new technology
• Cope well with ambiguity and changes in direction as solutions are developed
• Professional and friendly demeanor
• Detail-oriented, but able to work efficiently with minimal errors
• Ability to work in a fast-paced virtual environment, manage priorities/deadlines accordingly
• Ambitious, engaging and positive self-starter that is flexible, patient and open-minded with a great attitude
• Confident, decisive and experienced communicator with strong written and verbal skills that can use tact and diplomacy when interfacing with different personalities
• Capable of performing duties with a high level of confidentiality and discretion while exhibiting integrity and trustworthiness with sensitive information

QUALIFICATIONS

• Experience of providing complex calendar management, travel, and expense reports for 1 or more executives
• High School or equivalent
• A fast and reliable internet connection
• Preference to candidates proficient in common online programs/software used by small business owners.
• At least 15 hours/week of availability
• Available to complete work, take calls, etc. during business hours Monday - Friday
• Experience working remotely preferred
• Previous experience managing multiple clients, accounts, and projects preferred