Sr. Director Of Asset Management

Maine Properties is currently looking for a Sr. Director of Asset Management to join our team. Maine Properties is an industry leader serving Southern Maine since 1981 in providing rental management, condominium management, maintenance, exterior and remodeling services. Our employees demonstrate integrity, professionalism, and a strong work ethic. Come join our team!

Tasks:

• And other responsibilities
• Maintain contact and other databases for company.
• Provide excellent tenant service. Respond to tenant requests/problems in a timely and courteous manner, and generate work orders directed to vendors or maintenance staff. Follow-up with the tenant to ensure satisfactory resolution of the issue. Ensure that there is 24-hour emergency coverage for the property at all times.
• Prepare, memos, email, maintain files, prepare expense reports and other administrative forms and copying
• Aid in the production of departmental reports (e.g. business plans, financial statements, RFPs).
• Coordinate tenant move-ins.
• Find & Implement Ways to Increase Revenue
• Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
• Coordinate regular inventories of all business property.
• Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate tenant lease files, records, correspondence and file notes.
• Contractor coordination.
• Ensure proper property coding on invoices.
• Evaluate Current Business Relationships for profitability and fit
• Become proficient with Yardi property management software. Coordinate entry of all property information into the software program and establish reporting protocols for maintenance requests, preventative maintenance, vendor and tenant Certificates of Insurance and key lease date tracking. Monitor all key dates and reporting within the system.
• Budget Preparation
• Assist in preparation of transaction related documents.
• Collect and organize all property information in a format for quick reference.
• Stays current on all statutory, regulatory and contractual considerations that affect the properties.
• Obtain estimates/bids for repairs at the property. Generate and track Service Orders, approvals and distribution.
• Coordinate and schedule appointments, on-site & off-site meetings and conference calls.
• Investigate cost reduction opportunities.
• Manage Division Budget
• Coordinate production and ordering of signs, tenant identification, etc.
• Assist with administering tenant occupancy including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, rent collection procedures, and maintenance request procedures.
• Obtain New Business
• Assist the Property Manager with establishment of the Property Management Plan, Preventative Maintenance Policies and Procedure And Property Operations Manual.
• Assist in the production of monthly and annual reports.
• Assist corporate accounting with questions related to the property and resolution of vendor issues
• Establishing Rates Through Review of Market Data

Skills:

• Make decisions using sound judgment while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations as required.
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography, and transcription, designing forms, and workplace terminology.
• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• The ability to exercise discretion and independent judgment in the performance of duties.
• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Speaking — Talking to others to convey information effectively.