Secretary Ii, Criminal Justice

Provides administrative support to a School Director, Associate Dean, College-wide Director, and/or an Assistant Vice Provost.

• Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
• Interviews, assigns, trains and supervises student assistants assigned to the Department
• Maintains time and attendance records as assigned
• Establishes and maintains filing system for the designated area
• Maintains calendar, correspondence, and supplies
• Compiles and processes information for analysis as requested
• Prepares or acts as back-up preparer for on-line payroll as needed
• Opens, sorts, and screens mail and prepares outgoing mail
• Assists with record keeping and monitoring of departmental expenditures to include department requisitions, charge card purchases and blanket orders
• Prepares correspondence, proposals, and reports
• Performs other duties as assigned
• Handles highly confidential information
• Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and graphics
• Answers telephone, screens callers, relays messages, and greets visitors

• Ability to write routine reports and correspondence
• Ability to type 40 wpm
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manual
• Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
• Knowledge of College policies and procedures
• All degrees must be from a regionally accredited institution.
• Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff
• Ability to work a flexible schedule that may include evening and weekend assignments
• Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
• Ability to speak effectively before groups of customers or employees of organizations
• Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
• Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers
• Ability to pass an MDC Assessment Exam
• Associates degree and two (2) years of successful secretarial/clerical experience in an office setting; or three (3) years of advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
• Knowledge of office practices and procedures

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy. In addition, they may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy.

The final candidate is to successfully complete a background screening and reference check process.