Receptionist - Part Time (Monday - Thursday, 9:30 - 2:30)

Receptionist

Part Time (Monday through Thursday, 9:30 – 2:30)

Irvine, CA, US (onsite)

Who we are:

CASCO Contractors is a leading Southern California Commercial Tenant Improvement construction and architectural company located in Irvine, Ca. and has been listed as OCBJ’s Best Places to work for 2018, 2019, 2020, 2021 and 2022. Established to meet founder Cheryl Osborn’s vision of excellence, we work with diverse companies across every sector to create extraordinary spaces.

What you can expect:

The Receptionist will report directly to the Human Resources department and is responsible for managing overall office and facilities activities. This position serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains telecommunication system in a professional and friendly manner. This position also handles a variety of critical tasks to support the HR and Accounting departments, and will indirectly support the Construction department, Design Studio, and Leadership team administratively as needed.

The Receptionist will handle:

General office duties 60% of the time including:

• Keep the office, conference room, and kitchen in neat and tidy order.
• Update welcome video on reception TV with new marketing graphics, birthdays, work anniversaries.
• Welcome visitors by greeting them in person or on the telephone, answering the telephone or referring the inquiries with an upbeat, professional, and friendly manner.
• Coordinate the maintenance of office equipment (copier/fax machine, postage machine, furniture, some field equipment, and telecommunications system) and office repairs by conducting regular walk-throughs to identify areas of concern.
• Act as Emergency Response Team Coordinator for the office
• Monitor and maintain adequate inventory of office and kitchen supplies, while keeping within budgets and conducting periodic reviews for cost savings opportunities.
• Maintain the company’s telecommunications system, including troubleshooting devices and forwarding voicemails to the appropriate staff members.
• Direct visitors by maintaining employee and department directories, giving instructions.
• Sort and distributes daily mail to include overnight/priority mail to appropriate personnel.
• Provide front line support by corresponding with clients and customers.
• Order lunches for office staff bi-weekly
• Provide consistent office support to all staff by editing and reformatting documents, coordinating meetings/travel/calendars as needed, creating FedEx labels, acting as liaison between other departments and outside agencies including high level executives.
• Maintain a safe and clean reception area by complying with procedures, rules, and regulations.
• Manage leadership calendars and schedules as needed.
• Order and replenish all office and kitchen supplies in upstairs and downstairs areas and warehouse, including paper, toner, coffee (monthly),
• Receive and record daily deliveries.
• Perform and maintain daily opening and closing procedures and staff the front desk during hours of operation.

Accounting responsibilities 20% of the time including:

• Collect AMEX/VISA receipts from personnel to create expense reports for accounting.
• Organize electronic job files and maintain electronic filing system by filing scanned documents daily.
• Enter preliminary notices into Sage, requests OT Inspections

Human Resources responsibilities 20% of the time including:

• Assist HR Specialist with onboarding and offboarding of employees.
• Update corporate directory, create/remove field mailboxes.
• Maintain HR hard copy filing.
• Assist the HR Specialist with company events or other projects/tasks as needed.

Assigned special projects related to any of the above areas as needed.

Local travel up to 5% to run errands.

The ideal Receptionist will have:

Excellent interpersonal, telephone, and verbal communications skills. Strong proficiency in Microsoft Office applications. Ability to listen, maintain professionalism, and multi-task. Maintain good organization, supply management, customer focus, and handle pressure in a fast-paced environment. Must always display a high degree of professionalism.

• Excellent Customer Service experience
• Adobe Photoshop
• 1 to 2 years’ experience in a receptionist, general office, or other administrative role
• Experience using Microsoft office including Word, Outlook, and Excel
• Excellent written, verbal, and interpersonal communication skills
• High School Diploma or equivalent
• Experience working in Accounting, HR or another administrative role is a plus.

Casco’s Culture

As a female owned and operated construction company, our vibe is different. Casco is built on the foundation of unprecedented customer service, collaborative partnerships, community giving and the relentless pursuit of excellence. We are driven by the need to constantly innovate. We are obsessed with details, progressive technology, superior quality, and the execution of safe practices. Casco’s values are constructed on trust. We strive to empower all employees to make decisions based on our core values. We practice 100% accountability but trust that everyone is working in the best interest of the customer, the project, and the company. Click here to learn more about our culture.

The US base salary range for this part-time position is $20.00 - $25.00 per hour. This is a part time position with onsite work hours Monday through Thursday between 9:30 and 2:30. Our salary ranges are determined by role, level, and location. Individual pay is determined by work location and additional factors, including job-related skills, experience and relevant education or training. Part-time is defined as working under 30 hours per week and therefore will not be eligible for company provided healthcare benefits.

Casco Contractors provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff recall, transfer, leaves of absence, compensation, and training.