Receptionist - Administrative Assistant - Los Angeles

Tetra Tech’s High Performance Buildings Group brings together the expertise of talented engineers, commissioning agents, and energy analysts from around the world. We offer high-end, sustainable building consulting and MEP engineering services for blue-chip clients across every building sector. Our services include MEP design, Net Zero Energy, lighting design, commissioning, vertical transportation, low voltage, information technologies, security, fire engineering, sustainability consulting, and acoustics. We are Better Together—Powered by Innovation.
Glumac, A Tetra Tech Company, is a leader in Sustainable Design. Our mission is to engineer and commission “green buildings that work.”
We search for genuinely passionate people who thrive in collaborative environments, care deeply about sustainability and want to bring new engineering innovations to building projects. If you also embrace accomplishing this with a diverse team of passionate people, we encourage you to apply.
We are engineers for a sustainable future!
Reports to the Office Manager
Job Requirements

• Front office professional appearance.
• Minimum one-year experience in a similar role with multi-trunk/multi-extension switchboard, basic typing skills (40 wpm), and professional attitude to handle difficult and/or excessive calls.
• Must have an excellent speaking voice and command of the English language, both written and oral.
• Must enjoy conversing with callers and portrays positive image of the company.

Job Duties And Responsibilities

• Other related duties.
• May page field staff when requested.
• Answer main switchboard and greet all visitors.
• Arrange pick-ups and deliveries through messenger services or UPS use of in-house Administrative Assistant.
• May post mail at end of day.
• May place orders for outside reproduction of large documents and drawings.
• Maintain and log site visit equipment such as cameras and flashlights.
• Type transmittals and other small typing assignments for engineering design and administrative staff, as needed.
• Assist the Accounting department by maintaining the general filing system, creating/organizing project folders.
• Maintains safe and clean reception area by complying with company and office building procedures, rules, and regulations.
• Assist in the planning and preparation of meetings, Lunch & Learns, conferences and conference telephone calls.
• Must be Proficient in Microsoft Office Products. (Word, Excel, Outlook)
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies.
• May fulfill administrative tasks for administrative staff.
• Maintains the lunch area and kitchen.
• May perform special tasks, such as addressing announcements, invitations, and holiday cards.
• Sort and distribute, as needed, all incoming mail and deliveries.

About Tetra Tech
Tetra Tech is a leading provider of high-end consulting and engineering services for projects worldwide. We combine the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 400 locations around the world. We are Leading with Science® to provide sustainable and resilient solutions for our clients.
At Tetra Tech, we provide a collaborative environment that supports individual performance, innovation, and creativity. We are proud to offer competitive compensation and benefits. Learn more by visiting http://www.tetratech.com/en/benefits.
For more information on our company, please visit our website at www.glumac.com or www.tetratech.com. To apply, please submit your resume and cover letter on the Careers portion of our website at https://www.glumac.com/careers/#open-positions or www.tetratech.com/careers.
At Tetra Tech, health and safety play a vital role in our success. Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state and federal authorities.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties, including but not limited to, women, minorities, veterans and persons with disabilities.
Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.
EOE AA M/F/Vet/Disability - No calls or agencies.
Job
Administrative Assistant
Primary Location
United States-California-Los Angeles
Organization
150 GTT
Job Posting
Sep 11, 2023, 6:29:34 PM
Job Closing Date
Ongoing